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About the Role

The University of Rochester is seeking a Class Notes and copy editor for its twice-yearly flagship magazine, Rochester Review. This role also provides editorial support for marketing materials and ensures copy is accurate, clear, and consistent with brand standards.

Responsibilities

• Researches, writes, edits, and proofreads Class Notes.
• Proofreads the full print magazine and selected digital adaptations.
• Provides copyediting and proofreading support for enrollment and brand marketing materials.
• Ensures copy is accurate, clear, consistent, and aligned with editorial and brand style.
• Researches, condenses, rewrites, and edits submitted Class Notes for clarity, tone, privacy, and space.
• Verifies names, titles, graduation years, employers, publications, awards, dates, and links; resolves discrepancies; documents sources; and flags unsupported claims, privacy issues, or permission concerns.
• Communicates with alumni, UM&C colleagues, and Advancement and Alumni Relations partners.
• Proofreads features, departments, display copy, captions, sidebars, contents, credits, and selected digital adaptations for grammar, punctuation, usage, consistency, clarity, factual inconsistencies, and style adherence.
• Reviews page layouts for headlines, decks, bylines, captions, photo identifications, folios, jumps, line breaks, credits, URLs and QR codes, charts, and corrections.
• Rechecks revised pages through final production to confirm accurate changes and absence of new errors.
• Copy edits and proofreads assigned enrollment marketing materials and select brand marketing materials for grammar, accuracy, clarity, consistency, audience appropriateness, and adherence to standards.
• Raises substantive questions and helps maintain quality across print and digital formats.
• Coordinates with the Rochester Review editor, writers, designers, project managers, and University partners.
• Communicates queries and corrections; updates issue style sheets; and completes work on schedule amid tight deadlines and shifting priorities.
• Recommends opportunities for workflow efficiencies.
• Performs other duties as assigned.

Requirements

• Bachelor's degree in journalism, communications, English, publishing, or a related field.
• 3 years of experience in professional editing, copy editing, or proofreading required.
• Equivalent combination of education and experience considered.
• Proficient with Microsoft Office and Adobe Acrobat required.

Skills

• Advanced command of grammar, usage, punctuation, copy editing, and proofreading preferred.
• Strong research and fact-checking skills; meticulous accuracy with names, dates, titles, class years, and degree strings preferred.
• Ability to manage high-volume work, tight deadlines, shifting priorities, and sensitive information preferred.
• Sound editorial judgment and clear communication preferred.
• Familiarity with Chicago style, University or magazine house style, publication production workflows, digital publishing, and accessibility practices preferred.

Location

• Remote Work - New York, Albany, New York, United States of America, 12224

Work Type

• Time as Reported / Per Diem
• As Scheduled

Experience Level

• 3 years of experience in professional editing, copy editing, or proofreading required
• Previous experience editing for website and digital projects preferred
• Magazine production, alumni or institutional publications, enrollment or brand marketing communications, and web/digital editing experience preferred.

Education Level

• Bachelor's degree in journalism, communications, English, publishing, or a related field
• Or equivalent combination of education and experience

Salary/Compensations

• $25.14 - $35.24

About the Company

• As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better.
• Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability.
• Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
• The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better.

Equal Opportunity

• In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.