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About the Role
The Yale Club of New York City is seeking a highly organized and proactive Senior Executive Assistant to support the General Manager/Chief Operating Officer. This role provides high-level executive support while assisting with strategic initiatives, special projects, executive communications, and cross-departmental coordination. The ideal candidate is resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced hospitality environment while maintaining discretion and professionalism.
Responsibilities
- Provide high-level executive support, including oversight of calendar, scheduling, and travel priorities.
- Prepare materials and documentation for executive priorities and communications.
- Support the General Manager/COO in managing strategic initiatives, annual priorities, and organizational projects.
- Manage and coordinate executive communications, ensuring timely follow-up, alignment across stakeholders, and continuity on key priorities.
- Track progress on strategic plans, project timelines, and deliverables.
- Coordinate cross-functional initiatives with department leaders and monitor status updates for executive review.
- Prepare executive presentations, briefing materials, dashboards, and reports to support decision-making.
- Coordinate executive meetings, leadership sessions, and special projects, including logistics, preparation of materials, and tracking of action items.
- Maintain executive office records, files, reports, and confidential documentation.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Support special projects and other duties as assigned.
- Maintain familiarity with Council and committee processes and provide backup support for governance-related administrative functions.
- Ensure continuity of operations.
Requirements
- Proven experience in an administrative support role, preferably in a hospitality or membership club environment.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Experience supporting C-suite or senior executives preferred.
- Strong project management, prioritization, coordination, and follow-through skills.
- Ability to manage multiple projects, deadlines, and competing priorities in a fast-paced environment.
- Experience preparing executive-level presentations, reports, and meeting materials.
- Experience in hospitality, private clubs, membership organizations, or similar service environments preferred.
- Familiarity with board/governance support is a plus.
- Excellent verbal and written communication skills, with a high level of attention to detail.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Proficiency in Northstar or similar Club Management Systems.
- Proficiency in AI and other relevant software applications.
- Ability to work independently with minimal supervision.
- Ability to collaborate effectively as part of a team.
- Ability to manage confidential and sensitive information with discretion and sound judgment.
- Must maintain flexibility to work evenings and weekends as required.
- Must be available for occasional light travel as needed.
Skills
- Organization
- Multitasking
- Prioritization
- Project Management
- Coordination
- Follow-through
- Communication (Verbal and Written)
- Attention to Detail
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Northstar or similar Club Management Systems
- AI and other relevant software applications
- Discretion
- Judgment
Location
- New York City
Work Type
- Full-time
- Onsite
Experience Level
- Senior
Education Level
- Bachelor's degree in business administration, hospitality management, or a related field preferred.
Salary/Compensations
- $105,000 - $115,000
Benefits
- Health insurance
- Retirement savings plan
- Employee meals
- Club membership privileges
About the Company
- The Yale Club of New York City offers a competitive salary and comprehensive benefits package.
- This is a unique opportunity to join a prestigious organization and contribute to its continued success and excellence in hospitality.