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About the Role

This temporary role, lasting approximately 3 months starting in late August, involves managing the day-to-day operations of the Human Resources and accounting departments at the Hilton Garden Inn Chelsea. Responsibilities include greeting guests, administering benefits, conducting enrollments, and troubleshooting issues.

Responsibilities

• Assist associates with requests and information, addressing concerns in a timely manner.
• Assist the Human Resources Director or Manager in guiding staff on effective recruiting and interviewing techniques.
• Schedule interviews and process related paperwork.
• Create and update Human Resources bulletin boards and other posting locations.
• Maintain accurate and updated department and associate files.
• Explain benefits and assist with enrollment and claims processing.
• Assist with associate relations events and recognition programs.
• Process benefits enrollments and other functions electronically.
• Coordinate pre-selection activities, reference checks, and background checks to ensure compliance.
• Respond to all interviewed applicants via telephone or letter within the required timeframe.
• Administer wages and benefits, ensuring accurate and equitable application.
• Prepare correspondence and memos as needed.
• Ensure all new hires and existing associates possess proper employment eligibility verifications.
• Comply with attendance rules and be available to work on a regular basis.
• Perform any other job-related duties as assigned.
• Process bi-weekly payroll for the property.
• File and distribute credit card cancellations, bulletins, and credit warnings.
• Process and follow up on all returned checks accepted as cash payment.
• Ensure excellent service and guest correspondence with credit card and payment inquiries.
• Reconcile bank account with daily cash reconciliation journal, validate deposits in transit, and reconcile bank accounts monthly to the General Ledger.
• Reconcile credit card back-up to the General Cashier Summary and inform the Controller of any discrepancies.
• Bill out credit cards (AMEX, DINERS, etc.) and maintain accurate logs.
• Reconcile credit cards monthly to the General Ledger.
• Set up new vendor accounts in accordance with established policy.
• Verify that purchasing procedures are followed, comparing purchase order details to invoice details.
• Maintain an accurate, up-to-date Purchase Order Log.
• Route invoices with purchase orders attached to department heads and Executive Committee members for approval.
• Ensure account coding is accurate and all invoices are returned on a timely basis.
• Process all approved invoices for payment, ensuring appropriate signatures and back-up are attached.
• Pay all hotel invoices in a timely manner, ensuring accuracy of amount paid, account coding, invoice extension, and that all discounts are taken.
• Reconcile outstanding checks with the AP aging report monthly.

Requirements

• Hotel experience required.
• Experience with Workday HRIS preferred.
• Knowledge of hotel operations, including marketing plans, security and safety programs, personnel and labor relations, business plan preparation, repairs, maintenance, budget forecasting, quality assurance programs, hospitality law, and long-range planning.
• Leadership skills to motivate and develop staff and ensure accomplishment of goals.
• Able to set priorities, plan, organize, and delegate.
• Written communication skills to be concise, well organized, complete, and clear.
• Ability to work effectively under time constraints and deadlines.
• Effective verbal and written communication skills.
• Ability to adapt communication style to suit different audiences.

Skills

• Recruiting
• Interviewing
• Benefits Administration
• Payroll Processing
• Bank Reconciliation
• Invoice Processing
• Vendor Management
• Communication Skills
• Time Management
• Organization Skills
• Leadership Skills

Location

• New York, NY

Work Type

• Temporary
• Full-time

Experience Level

• Not specified

Education Level

• Not specified

Salary/Compensations

• $32.00 - $35.00 Hourly

Benefits

• Competitive Medical and Dental programs through Anthem Blue Cross Blue Shield
• Vision insurance programs through EyeMed
• Vacation, Sick and Holiday programs
• Pet insurance through the ASPCA
• Supplemental, Spousal and Child Life insurance
• Short and Long-Term Disability plans
• 401(k) Savings Plan with matching funds
• 'YouDecide' discounts
• Hotel Room Discount programs

About the Company

• The Hilton Garden Inn Manhattan-Chelsea is a modern hotel conveniently located in the city's very chic Chelsea and Flower Districts, close to Madison Square Garden and major transportation hubs.
• HEI Hotels and Resorts is dedicated to building a diverse and inclusive workplace.
• We value U.S. military experience and invite all qualified military candidates to apply.

Equal Opportunity

• HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.