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About the Role

In the role of Project Facilitator, you will contribute to the design and delivery of spaces and experiences that advance community well-being around the world. You will handle a wide variety of specialized project-related administrative and accounting functions, manage complex project files, compose correspondence and reports, manage project insurance, apply quality assurance guidelines, and work with complex contracts and sub-agreements. You will also track project budgets, workloads, and schedules, handle client invoicing, manage collections, and ensure compliance with contractual obligations.

Responsibilities

Take responsibility for a wide variety of specialized project-related administrative and accounting functions
Work independently to effectively manage complex project- and executive-level paper and electronic files, documents and records
Compose and develop correspondence and reports
Manage project insurance matters
Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance
Manage project documents and files
Answer questions regarding company policies, procedures and guidelines
Organize and coordinate meetings, and assist with presentations
Work with complex contracts and sub-agreements
Track and monitor project budgets, workloads and schedules
Actively participate in project reviews
Exhibit professionalism with clients
Work closely with multiple Project Managers and project teams
Exercise good judgement and discretion, and independently resolve problems and issues relating to administrative project functions
Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
Perform other duties as needed

Requirements

Bachelor's degree
A minimum of 5 years related experience
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
An attitude and commitment to being an active participant of our employee-owned culture is a must

Skills

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook

Experience Level

5 years related experience

Education Level

Bachelor's degree

About the Company

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day.
We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities.
We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration.
From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment.
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Equal Opportunity

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.