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About the Role

The Senior Payroll Specialist provides advanced analytical support and technical expertise to ensure the accurate execution, compliance, and integrity of the Organization’s payroll runs. This role is responsible for performing comprehensive technical QA/QC reviews on pre-processing data, identifying tax or operational variances, and fully executing the final bi-weekly payroll runs. The Senior Specialist serves as the primary system user who ensures the payroll cycle is successfully completed and ready for management's final approval, shares expertise with peers and new hires, and supports system enhancements or process improvements.

Responsibilities

Assess complex payroll components (e.g., multi-state taxation, imputed income, union payroll, garnishments) and provide analysis to the Payroll Manager to ensure the payroll framework remains compliant and operationally sound.
Monitor terminations to ensure last pay laws are being followed.
Act as a core functional user for UKG; support project planning for system enhancements, upgrades, or integrations under the guidance of the Payroll Manager.
Conduct research into federal, state, and local regulatory changes to update and maintain the internal repository of payroll policies, procedures and payroll project design and implementation.
Prepare and reconcile data for internal/external audits (e.g., 401k, financial statements) to support the accurate execution of the audit framework.
Perform reconciliations of payroll records to external systems including 401K system, accounting, and tax authorities.
Perform technical QA/QC reviews on payroll data prepared by the Payroll Specialist, identifying tax or data variances, making corrections to be reviewed by the Payroll Manager for formal approval and sign-off before submission.
Provide support to the Payroll Manager for high-stakes projects including annual year-end activities, determining and performing payroll tax reconciliations and adjustments, W-2 issuance, system updates.
Review quarterly tax packet (941s) and recommend updates needed to the payroll system to ensure full tax compliance.
Respond to unemployment claims.
Other duties as assigned.

Requirements

4 - 5 years of comprehensive payroll experience, with a proven track record of handling high-complexity environments (multi-state, union).
Minimum 3 years of experience as a Power User or Subject Matter Expert (SME) in UKG (Pro/Ready) or similar enterprise-grade HCM/Payroll systems.
High proficiency in MS Excel (pivot tables, VLOOKUPs, complex formulas) and Google Sheets for reconciling large datasets and preparing audit schedules.
Experience with system implementations, testing (UAT), or managing API integrations between Payroll and HRIS/Benefits platforms.
Ability to assess complex payroll components and provide analytical frameworks for process improvement under guidance.
Strong interpersonal skills to secure cooperation from external auditors, vendors, and cross-functional internal partners.
Exceptional ability to manage highly confidential information and navigate ambiguous situations with professional confidence.

Skills

UKG (Pro/Ready)
MS Excel (pivot tables, VLOOKUPs, complex formulas)
Google Sheets
System implementations
UAT testing
API integrations
Payroll systems
HCM systems
Analytical skills
Interpersonal skills
Confidentiality management

Location

0-5% domestic travel

Work Type

Full-time

Experience Level

Senior

Education Level

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
FPC (Fundamental Payroll Certification) preferred
CPP (Certified Payroll Professional) required

Salary/Compensations

$75,000 - $80,000 a year

Benefits

E-Verify program participation

About the Company

Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education.
Planned Parenthood organizations serve all people with care and compassion, with respect, and without judgment, striving to create equitable access to health care.
Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions.
Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates, which operate non-profit health centers across the U.S.
PPFA also works to educate the public on and advocate for issues of sexual and reproductive health.
Planned Parenthood Action Fund is a separate non-profit membership organization tax-exempt under section 501(c)(4) and engages in educational, advocacy, and limited electoral activity.
The Finance & Accounting team provide confidence to all stakeholders in the fiscal and fiduciary responsibility of Planned Parenthood Federation of America (PPFA), Planned Parenthood Action Fund and its subsidiaries (collectively the Organizations) with a commitment to customer service, sound controls, compliance monitoring, and timely, accurate, and complete reporting, analysis and decision support to further the Federation’s mission.
Planned Parenthood's cultural ethos, "In This Together", reflects our commitment to building a workplace culture that fosters belonging, promotes learning throughout the employee lifecycle, and recognizes individual contributions to our mission.

Equal Opportunity

Planned Parenthood Federation of America participates in the E-Verify program.
Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.
Planned Parenthood Federation of America is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.