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About the Role

The Research Foundation for Mental Hygiene, Inc. is seeking a qualified candidate to fill the full-time position of Executive Assistant for the Executive Deputy Commissioner. This role supports the leadership and coordination across the Division of Mental Hygiene, which applies public health, racial justice, and health equity approaches to policy, programs, and provider oversight related to mental health and substance use.

Responsibilities

Manage EDC schedule, including sending calendar invites, addressing scheduling conflicts, and responding to meeting inquiries in consultation with the Executive Director of Mental Hygiene.
Ensure all EDC meetings are appropriately prepared, including Teams links, room reservations, and attendee information.
Manage the desk phone and email of the EDC, triaging requests and responding on behalf of the EDC as needed.
Coordinate all logistics for EDC travel arrangements, including hotel, air/ground transportation, and submitting pre and post-travel requests.
Track and obtain EDC approval and signatures for documents, in consultation with the Executive Director of Mental Hygiene.
Manage schedule and role assignments for internal office check-ins.
Schedule logistics for All Staff Divisional Meetings, including submitting tickets to facilities, IT, and language access, and room set-up.
Support the coordination of division-wide events: arrange conference space, notify participants, track RSVPs, prepare meeting notices/agendas/notes, coordinate room reservations, set-up, refreshments, and equipment.
Manage onboarding logistics for new employees, coordinating with central admin.
Perform other administrative tasks as needed, including Divisional operation tasks and administrative support for the EDC.

Requirements

Associate's degree from an accredited college/university and 3 years of full-time clerical/administrative experience.
Bachelor's degree from an accredited college/university may substitute for one year of full-time clerical/administrative experience.
One year of experience must have been in an administrative capacity involving clerical, administrative, and coordination duties on behalf of a broader team or organization.
Applicants must be currently authorized to work in the United States.

Skills

Exceptional interpersonal skills
Exceptional written communication skills
Exceptional verbal communication skills
Detail-oriented
Outstanding organizational skills
Ability to multi-task in a fast-paced, high-volume environment
Ability to work independently and as part of a team
Astute project management
Strong verbal and written communication skills
High level of proficiency in Microsoft Office Suite
High level of proficiency in project management
High level of proficiency in daily operations
Resourceful
Meticulous
Dependable
Self-starter

Location

42-09 28th Street, Long Island City, NY 11101

Work Type

Full-time
Hybrid

Experience Level

3 years of full-time clerical/administrative experience
1 year of administrative experience involving clerical, administrative, and coordination duties

Education Level

Associate's degree
Bachelor's degree

Salary/Compensations

$64,102 - $75,000

Benefits

Excellent Benefits Package

About the Company

The Research Foundation for Mental Hygiene, Inc. (RFMH) promotes the mental health of all New Yorkers, focusing on hope and recovery for adults with serious mental illness and children with serious emotional disturbances.
RFMH is committed to supporting underserved individuals, organizations, and communities by reducing disparities in access, quality, and treatment outcomes.
RFMH is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York.
Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits.

Equal Opportunity

Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.
RFMH is an equal opportunity/affirmative action employer.
RFMH is deeply committed to supporting underserved individuals, organizations, and communities.
To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations.
A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency.