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About the Role

The New York Times is seeking an EA / Operations Coordinator to partner with the Shows department leadership team. This role combines administrative support with systems thinking, project management, and cross-functional collaboration to ensure the department is organized, efficient, and aligned. You will track team-wide projects, support hiring and onboarding, manage team communications, and provide high-level executive support to two Shows leaders.

Responsibilities

Manage two ever-changing calendars, including vetting and prioritizing meeting requests and coordinating conference calls, interviews, meetings, and complex travel bookings
Schedule meetings, take and share meeting notes, proactively identify next steps and owners
Act as a sounding board for executives, helping them work through daily challenges and long-term projects
Maintain a high degree of confidentiality and discretion in regard to all matters and documents
Conduct research, draft memos, and prepare executives for internal meetings
Surface successes and challenges faced by staff within the department
File all expenses for reimbursement on behalf of the executives
Plan and execute events including, but not limited to, town halls, lunches, dinners and social gatherings
Handle a heavy volume of requests from internal and external stakeholders, including answering inquiries, resolving problems, and making appropriate referrals
Develop and maintain strong relationships across departments and leadership levels, serving as a liaison between Shows executives and internal/external stakeholders
Work closely with the Senior Operations Manager on team events and shared resources such as the seating chart and budgets
Support the Strategy and Operations Deputy on team operations related tasks, like hiring, goal setting, team communications and other initiatives
Manage projects from inception to post-mortem, including developing agendas, tracking action items, driving logistics, scheduling brainstorms and kickoffs with clear timelines and deliverables, communicating regularly with stakeholders, and removing blockers
Transparently track projects to ensure all work is up to date and proceeding smoothly
Coordinate contest entries and handle submissions
Draft clear, concise internal and external communications, including hiring announcements, job postings, team notes about trainings and opportunities
Partner with Communications, HR/Talent Acquisition, the Deputy of Strategy/Ops and other groups to refine, distribute and track communications
Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world

Requirements

3+ years providing administrative and project support to an executive
An organized problem solver with good decision-making skills who is able to get things done in a dynamic working environment
Demonstrated ability to prioritize and meet deadlines in a fast-paced environment
Excellent written and verbal communication skills, strong interpersonal and organizational skills, and the ability to take initiative and lead efforts as needed
Embrace change at a moment's notice, shifting priorities instantly and easily
Ability to manage multiple tasks simultaneously in a fast-paced, high-pressure environment
Welcome challenges and look for creative solutions
A passion for journalism and a commitment to the mission of The New York Times

Skills

Administrative support
Systems thinking
Project management
Cross-functional collaboration
Executive support
Calendar management
Meeting coordination
Travel booking
Expense reporting
Event planning
Stakeholder relations
Hiring support
Onboarding support
Team communications
Problem-solving
Decision-making
Prioritization
Meeting deadlines
Written communication
Verbal communication
Interpersonal skills
Organizational skills
Initiative
Leadership
Adaptability
Multitasking
Discretion
Confidentiality

Location

New York City

Work Type

In-office (four days per week)
Hybrid (some flexibility to work remotely per departmental guidance)

Experience Level

3+ years of experience

Salary/Compensations

$80,000—$95,000 USD

Benefits

Variable pay (e.g., annual bonus, restricted stock)
Medical benefits
Dental benefits
Vision benefits
Flexible Spending Accounts (F.S.A.s)
Company-matching 401(k) plan
Paid vacation
Paid sick days
Paid parental leave
Tuition reimbursement
Professional development programs

About the Company

The New York Times Company is committed to being the world’s best source of independent, reliable and quality journalism.
The company embraces a diverse workforce that has a broad range of backgrounds and experiences across its ranks, at all levels of the organization.
Encourages people from all backgrounds to apply.

Equal Opportunity

The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law.
All applications will receive consideration for employment without regard to legally protected characteristics.
The Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws.
The Company encourages those with criminal histories to apply, and will consider their applications in a manner consistent with applicable "Fair Chance" laws.