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About the Role
The Domestics Billing Clerk is responsible for the accurate preparation, processing, and reconciliation of invoices and billing records associated with domestic logistics and transport operations. This position ensures that all billing activities comply with company policy, client contracts, and applicable federal and state regulations. The Domestics Billing Clerk works closely with operations, dispatch, and finance teams to support the financial integrity of Ferrari Express Inc. across all U.S. locations.
Responsibilities
- Prepare, review, and process accurate invoices for domestic logistics and armored transport services in accordance with client contracts and rate schedules.
- Verify billing data against dispatch records, delivery confirmations, and route logs to ensure accuracy prior to submission.
- Identify and resolve billing discrepancies in a timely manner, coordinating with operations and client services as required.
- Maintain organized records of all invoices, adjustments, credits, and supporting documentation.
- Monitor outstanding invoices and follow up on delinquent accounts in accordance with company collections procedures.
- Post payments, credits, and adjustments accurately to the appropriate accounts.
- Generate aging reports and provide accounts receivable summaries to Finance leadership upon request.
- Enter billing transactions accurately into applicable accounting software systems.
- Maintain and update client billing profiles, rate tables, and service agreements within company systems.
- Ensure all records are retained in compliance with company document retention policies and applicable law.
- Perform weekly and monthly billing reconciliations to support payroll processing and financial close cycles.
- Prepare billing summaries, exception reports, and ad hoc financial reports as directed by the CFO or Payroll Analyst.
- Assist in internal and external audit preparation by producing accurate documentation and transaction histories.
- Collaborate with dispatch, operations, and branch management to verify service completion and resolve billing exceptions.
- Communicate professionally and promptly with clients regarding billing inquiries and statement requests.
- Support the Finance team with special projects, process improvements, and compliance initiatives as assigned.
Requirements
- High school diploma or equivalent required.
- Minimum two (2) years of experience in billing, accounts receivable, or a related accounting or clerical finance role.
- Proficiency with Microsoft Excel (formulas, pivot tables, basic data analysis) required.
- All candidates must be currently authorized to work in the United States.
- Employment is contingent upon completion of background screening, drug testing, and verification of all credentials.
- Employees must comply with all federal, state, and local laws governing armed security, transportation, and workplace safety.
Skills
- Strong attention to detail with a demonstrated ability to identify and resolve numerical discrepancies.
- Solid working knowledge of accounts receivable processes, invoice cycles, and billing reconciliation.
- Ability to manage competing priorities and meet recurring deadlines in a fast-paced, multi-location environment.
- Excellent written and verbal communication skills with a professional, client-facing demeanor.
- High degree of discretion and integrity when handling confidential financial and client data.
Location
- New York, NY
Work Type
- Onsite
Experience Level
- Minimum two (2) years of experience
Education Level
- High school diploma or equivalent
- Associate’s degree or coursework in Accounting, Business Administration, or a related field preferred
Benefits
- Medical, Dental & Vision Insurance
- Life Insurance & Long-Term Disability
- 401(k) & Roth with Company Matching
- Flexible Spending Account (FSA)
- Dependent Care Credit (DCA)
- Commuter Benefits (Parking & Transit)
- Generous Paid Time Off (PTO)
- Parental Leave
- Employee Referral Program
About the Company
- Ferrari Group is a global leader in secure logistics and transportation of high-value merchandise including luxury jewelry, precious metals, and confidential assets.
- Ferrari Express Inc. delivers armored transportation and secure logistics services across the United States, operating in high-risk, high-value environments requiring precision, discretion, and accountability.
Equal Opportunity
- Ferrari Express Inc. is an Equal Opportunity Employer and maintains a Drug-Free Workplace.
- Ferrari Express Inc. is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.