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About the Role

Provide vital administrative and day-to-day support to our VP of Affiliate Distribution, VP of Commercial Development and VP of Transactional, maintaining a high professional standard of communication. Partner with the Platform Distribution Executive Assistant and wider team to act as a central point of contact.

Responsibilities

• Actively manage and implement effective day-to-day diary organization for UK Content & Affiliate Sales leadership team.
• Ensure scheduling of timely updates and weekly briefings.
• Communicate and liaise with other LOBs as required.
• Actively support daily time management between meetings.
• Plan and schedule internal and external meetings for Affiliate, Content Sales and Transactional teams.
• Facilitate agenda creation and distribution.
• Work with internal catering company to provide catering (within budget) when required.
• Manage all travel, transport and accommodation requirements including itineraries and bookings.
• Ensure all bookings are made within budget and in line with TWDC Travel & Expense policy.
• Collate and file all expenses accurately and within required time-frame.
• Ensure all technical training in support of the above is completed and refreshers attended where required.
• Manage TWDC administrative systems (e.g. SAP, Condeco, etc.).
• Support PD leadership team with miscellaneous tasks.
• Liaise with staff, suppliers and clients, as required.
• Support wider Platform Distribution leadership team in organising and implementing events, screenings and department functions.
• Provide ad hoc support when needed for the wider PD team.
• Act as central administrative point of contact for the PD team both internally and externally.
• Ensure timely and professional handling of all queries.
• Manage and maintain filing systems, consistently seeking out improvements.

Requirements

• Proven experience as a Personal Assistant to senior executives.
• Demonstrable working knowledge of MS Office, SAP, Concur and other associated administrative systems.
• Experience working in a fast-paced, large multi-national organization.
• High standards of verbal and written communication both external and internal – someone who can identify the audience and address them appropriately.
• Open and approachable.
• Able to work on own with minimal input from others but manage to get the job completed.
• Multi-tasking with tenacity to handle working with multiple stakeholders.
• Flexes to demands of role and support required to ensure timely delivery.
• Detail orientated – manage detail, manage nuances and document accurately.
• Strong team player with superlative inter-personal skills.
• Consideration of the needs of other people and plan accordingly.
• Ability to solve problems by efficient decision making.

Skills

• MS Office application skills desirable

Location

• London, United Kingdom

Work Type

• Full time
• Hybrid

Benefits

• 25 days annual leave
• Private medical insurance & dental care
• Free Park Entry
• Disney Discounts
• Excellent parental and guardian leave
• Employee Resource Groups – WOMEN @ Disney, Disney Mosaic, Disney PRIDE, our disability & neurodiversity focused group - ENABLED, and our Mental Health & Wellbeing Group, TRUST.

About the Company

• Join us in shaping the magic behind the scenes!
• You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.

Equal Opportunity

• The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.
• We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.