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About the Role

The Payroll & Procurement Coordinator is a pivotal full-time role focused on overseeing payroll processing, ensuring accurate and timely disbursement while upholding compliance with government regulations. This role also supports the Finance Department by assessing procurement requests, managing inventory, coordinating travel, and executing administrative tasks, contributing to transparency and efficiency in financial transactions.

Responsibilities

Implement, maintain, and review payroll processing and accounting systems for timely and accurate processing of payroll transactions.
Perform accurate and timely processing of payroll updates including new hires, terminations, and payroll adjustments.
Maintain distribution codes to charge employee time to respective departments, sites, and funds.
Monitor timesheets for completion and accuracy.
Prepare and maintain accurate records and reports of payroll transactions.
Ensure compliance with federal, state, and local payroll, wage and hour laws and best practices.
Create and upload payroll ACH files.
Calculate taxes and submit deposits.
Prepare federal and state payroll reports (monthly, quarterly and annually).
Reconcile monthly benefits invoices to current employees’ coverage/enrollment.
Review, verify, and ensure proper accounting and accuracy for all payroll transactions, benefits, and accruals.
Respond to payroll-related inquiries and resolve concerns.
Prepare retirement plan employer contribution schedules and remit contributions.
Prepare year-end employee W-2s.
Prepare and record assigned journal entries for monthly closing.
Reconcile specified general ledger accounts and review for accuracy.
Facilitate audits by providing payroll records and documentation.
Participate in the CIS team approach to problem solving and service delivery.
Promote and maintain agency culture, standards, and systems.
Process, maintain, and monitor purchase and procurement requisitions and related documents.
Prepare proposals, requests, quotes, and negotiate purchase terms and conditions.
Assist with training employees on purchase and procurement procedures and policies.
Record and maintain vendor information.
Place orders with vendors.
Monitor deliveries and returns.
Identify potential new vendors.
Manage inventory.
Provide general administrative support to the Finance Department.

Requirements

Associate degree or some college hours in accounting or business administration, or equivalent relevant work experience is required.
Minimum of one (1) year of experience performing payroll support or general ledger related duties in a professional setting is preferred.
Experience working with accounting and payroll software is preferred.
High level of attention to detail.
High level of discretion; ability to respect and maintain confidential information.
Ability to use computer applications such as spreadsheets, word processing, calendar, e-mail and database software.
Ability to monitor and maintain complex paper and electronic records and files related to payroll activities.
Ability to perform simple mathematical calculations.
Ability to comprehend and carry out complex oral and written instructions.
Knowledge of the fundamentals of office procedures and equipment.
Demonstrated initiative and resourcefulness, able to work with minimal supervision.
Excellent interpersonal and communication skills.
Able to work effectively in a multicultural team environment.
Maintain high level of confidentiality on all financial data.
Ability to work in a fast-paced environment with firm deadlines.

Skills

Payroll processing
Accounting systems
Payroll transactions
Benefits reconciliation
Government regulations compliance
Record keeping
Report generation
ACH file creation
Tax calculation and deposit
Payroll reporting
Journal entries
General ledger reconciliation
Audit support
Procurement processing
Requisition management
Proposal preparation
Quote preparation
Negotiation
Vendor management
Inventory management
Administrative support
Spreadsheet software
Word processing software
Calendar software
Email software
Database software

Location

In-person / CIST Administrative Office / Austin, Texas

Work Type

40 hours/week
Exempt
Full-time

Experience Level

Minimum of one (1) year of experience performing payroll support or general ledger related duties in a professional setting is preferred.

Education Level

Associate degree or some college hours in accounting or business administration, or equivalent relevant work experience is required.

Salary/Compensations

$4,000 / month (contingent on experience)

Benefits

4+ weeks of holidays
2 weeks of vacation time
Personal days
Sick days
100% employer-paid employee medical plan available
Family subsidies
Dental insurance
Vision insurance
Life insurance
Disability insurance
403(b) retirement plan with employer match

About the Company

Rooted in community for over 40 years, Communities In Schools of Central Texas (CISCT) is a sophisticated 501(c)(3) nonprofit organization in Austin, Texas.
Communities In Schools (CIS) is a national organization that ensures every student has what they need to realize their full potential in school and beyond.
At CISCT, our mission is simple: surround students with a community of support, empowering them to stay in school and achieve in life.
We are a nearly $24 million organization serving tens of thousands of students annually across Central Texas.
Mission-driven work – Be part of a team that changes the trajectory of students’ lives.
Professional growth – Ongoing training, supervision, and career pathways into director-level roles.
Community impact – Build partnerships that extend beyond the classroom.
Community-centered culture focused on impact, growth, and connection.

Equal Opportunity

Communities In Schools of Central Texas is proud to be an equal opportunity employer.