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About the Role

The Immigration Attorneys at Harris Beach Murtha are searching for an Administrative Assistant to perform legal, clerical, and secretarial duties. This role involves managing case files, organizing documents, and supporting attorneys and paralegals with various tasks.

Responsibilities

• Performing legal, clerical, and secretarial duties.
• Transcribing and typing correspondence, memoranda, and project work.
• Proofreading and ensuring the quality of legal documents.
• Keeping cases organized by establishing and organizing files.
• Monitoring calendars and meeting deadlines.
• Documenting actions and inputting information into file databases and case management software.
• Confirming case status with attorneys.
• Assisting with nonimmigrant and immigrant visa filings, organizing exhibits.
• Assisting paralegals with the preparation and filing of immigration petitions.
• Collecting information and documentation from clients, including initial screening of “cold calls” and client referrals.
• Assisting partners and attorneys in drafting client engagement letters.
• Writing, proofreading, sending, filing, and managing correspondence, memos, pleadings, contracts, forms, indices, and other related documents.
• Keeping clients informed by maintaining contact and communicating case progress.
• Entering conflict information into the system for conflict checks.
• Assisting with opening new matters and maintaining files.
• Coordinating mass mailings, including filings with local, state, and federal courts and agencies.
• Typing correspondence and legal documents from draft, oral dictation, or recordings.
• Coordinating travel arrangements, securing air, hotel, and car plans for attorneys and clients.
• Processing invoices and attorney expense reimbursement requests.
• Assembling document packages including copying, tabbing, and scanning.
• Assisting with other duties as needed.

Requirements

• 2+ years of experience as a legal administrative assistant.
• Experience in business immigration (preferred).
• Exceptional oral and written communication skills.
• Exceptional organizational skills.
• Superior client service skills.
• Superior listening skills for anticipating needs of clients and attorneys.
• Proficiency with MS Office, including Word, Outlook, and Excel.
• Ability to efficiently use technology resources.
• Ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting.
• Good organizational skills for prioritizing workload.
• Comfortable working in the office every day.

Skills

• Business immigration
• MS Office
• Word
• Outlook
• Excel
• Technology resources
• Client service
• Communication
• Organizational skills
• Multi-tasking
• Prioritization

Location

• Albany, NY
• Boston, MA

Work Type

• 100% in the office
• Onsite

Experience Level

• 2+ years of experience as a legal administrative assistant

Education Level

• High school diploma or equivalent
• Associate's degree (preferred)

Salary/Compensations

• Albany, NY: $25.65 - $33.34/hour
• Boston, MA: Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule.

About the Company

• Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP.
• A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history.
• Harris Beach Murtha’s New York roots reach back to 1856 and the firm has had ties to New England since 1936.
• Harris Beach and Murtha Cullina were separately among the country’s top law firms as ranked by The National Law Journal.
• Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach.
• Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals.
• The firm’s practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates.
• The firm’s lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey.

Equal Opportunity

• Harris Beach Murtha recognizes everyone has a right to be included.
• Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience.
• Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.
• The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination.
• It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment.
• Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited.
• Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.