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About the Role

This role is responsible for leading office operations, managing daily administrative tasks, and fostering a positive workplace culture in the Downtown Toronto office. The Office Administrator will be the primary point of contact for visitors, manage financial processes like accounts payable and expense approvals, conduct new employee orientations, format technical documents, and oversee facilities to ensure operational success.

Responsibilities

Lead the development and execution of the annual Office Business Plan and monitor local operating budgets.
Champion a welcoming workplace culture by facilitating local staff meetings, coordinating social and charitable events, and liaising with national resource groups.
Lead the local Health and Safety committee and support operational initiatives.
Deliver new employee orientation and training related to Dillon procedures and systems.
Coordinate with third-party service providers and property management.
Assist in organizing work-related functions and community engagement events.
Greet visitors, coordinate mail and couriers, manage entry system for staff.
Complete office services such as office filing and archiving.
Manage the flow and approval of accounts payable invoices and expense claims for staff.
Manage office equipment and supplies, including furniture, copiers, general office supplies, and other amenities.
Format a range of documents in Microsoft Word, edit and proofread documents for spelling, grammar, and consistency, and complete overall quality reviews.
Complete document production, including photocopying, scanning, binding, and compiling PDF files.
Complete other administrative duties as required or assigned to run the office effectively, and service project and proposal needs.

Requirements

A certificate or diploma in an administration-related field of study will be considered an asset.
Strong interpersonal skills and a positive “can-do” attitude with the ability to provide an enthusiastic, problem-solving presence in the office.
Strong time management skills, able to prioritize work effectively to meet tight deadlines and changing workload demands.
Ability to work independently and as part of a team.
Professional verbal and written communication skills.
Ability to clearly present information and updates in small group settings or team meetings.
Proficient in the use of Microsoft Word and Excel.
Excellent attention to detail, a high regard for accuracy, and the ability to provide high-quality outputs.
Understanding of basic accounting principles, terms and financial functions.
Prospective employees are expected to fully align with Dillon's core commitment to Health & Safety.
Active, ongoing engagement with our Health & Safety processes and platform.
Active, ongoing identification and reporting of health and safety hazards.

Skills

Organizational skills
Communication skills
Problem-solving skills
Microsoft Word
Microsoft Excel

Location

Downtown Toronto

Work Type

Full-time
In-office

Experience Level

3 to 5 years of administration-related experience

Education Level

Certificate or diploma in an administration-related field of study

Salary/Compensations

$59,000 to $69,000

Benefits

Employee share purchase plan
Competitive benefits package
Comprehensive health benefits
Generous retirement savings plan with employer matching up to 5.5%
Student loan repayment assistance
Wellness allowance and enhanced mental health benefits
Ample paid vacation
Employee and Family Assistance Program (EFAP)
Goodlife Fitness Corporate Membership rates

About the Company

Dillon Consulting Limited (Dillon) is a proudly Canadian, 100% employee-owned professional consulting firm specializing in planning, engineering, environmental science, and management.
With over 25 offices and more than 1100 employees across Canada, we offer a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.
At Dillon, we strive to remain at the forefront of technology and innovation and thrive on interdisciplinary collaboration, empowering our people to challenge conventional thinking and build careers focused on creating a lasting impact in our communities.
We are committed to ongoing professional development and celebrate the unique perspectives that each team member brings to the table.
Employee ownership is available to all Dillon team members, and over 60% of our employees’ own shares in Dillon.
Through employee ownership, we return the financial benefit created by our project work to the very people who created that value.
Because we are an employee-owned firm, your voice will be an essential part of our shared success.

Equal Opportunity

Dillon is committed to employment equity and an inclusive, diverse workplace where opportunities are based on skills and abilities.
If you require accommodation during the interview process, please let us know.