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About the Role

The Executive Assistant to the GM of the Middle East, the SVP of the Trust, and the SVP of Digital Operations and Client Success provides comprehensive administrative support. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to handle a wide range of tasks efficiently in a fast-paced environment.

Responsibilities

• Support the GM of the Middle East, the SVP of the Trust, and the SVP of Digital Operations and Client Success.
• Manage calendars, including meetings, appointments, and travel arrangements.
• Assist with time management, prioritizing tasks, and meeting deadlines.
• Handle all travel arrangements, including flights, accommodations, and ground transportation.
• Process expense reports and manage reimbursements.
• Coordinate meeting needs, including room bookings, setup, and catering.
• Manage incoming and outgoing communications, screening and prioritizing messages.
• Collaborate with other EAs and provide coverage as needed.
• Maintain strict confidentiality and handle sensitive information with discretion.
• Assist with various projects, including research, data analysis, and report preparation.
• Support salesforce management efforts with sourcing, data cleaning, and tasks.
• Support Trade Marketing efforts with ad hoc projects and barter deals.

Requirements

• Experience using different functions within Google Suite and Google Drive.
• 5+ years of experience in the administrative assistant field, supporting C-suite executives.
• Knowledgeable about company policy and procedures, department and personnel, and the information industry.
• Customer-focused, liaising with staff and clients of all levels.
• Ability to maintain professional demeanor and calm composure under deadline pressures and in sensitive or stressful situations.
• Experience maintaining confidential information with great judgment and discretion.
• Ability to manage multiple projects and people simultaneously.
• Positive, problem-solving attitude.
• Team-oriented, able to bring people together and organize/plan events.

Location

• London

Work Type

• Hybrid

Experience Level

• 5+ years

Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Insurance Plans
• Lifestyle programs & Wellness Resources
• Education Benefits
• Family Care Benefits & Caregiving Support
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program

About the Company

• Dow Jones - Media Sales

Equal Opportunity

• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.
• We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.
• Please refer to the privacy notice at the bottom of this page for submitting any data access, deletion, or other data subject rights requests, where permitted under your local laws and regulations.