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About the Role

BGIS is seeking an experienced Facilities Coordinator to support the day-to-day delivery of facilities management services across a growing government portfolio that provides essential community services throughout New South Wales. Reporting directly to the Facilities Manager, you will work collaboratively with both client and BGIS teams to coordinate maintenance activities, manage service delivery requirements, and support compliance across multiple sites. The ideal candidate will be highly organised, relationship-focused, and comfortable working in a fast-paced environment. You will enjoy building positive stakeholder relationships, coordinating competing priorities, and supporting high-quality service outcomes across a diverse property portfolio.

Responsibilities

Act as a key point of contact for facilities-related enquiries and service requests.
Coordinate maintenance activities through the CMMS and ensure work orders are completed within agreed timeframes.
Support the Operations Manager with contract administration, compliance activities, procurement, and reporting requirements.
Monitor contractor performance and assist with ensuring compliance with safety, quality, and environmental standards.
Maintain accurate records, documentation, and compliance information across the portfolio.
Support monthly reporting, service delivery reviews, and continuous improvement initiatives.
Build positive relationships with clients, contractors, and internal stakeholders.
Potential to travel across NSW to support operational requirements and stakeholder engagement if required.

Requirements

Experience within facilities management, property operations, workplace services, or a similar environment.
Demonstrated experience coordinating maintenance activities and service delivery.
Proficiency in CMMS platforms and Microsoft Office applications including Word, Excel, and Outlook.
Strong organisational and time management skills.
Excellent communication and stakeholder engagement capabilities.
Understanding of WHS, quality, compliance, and environmental requirements.
Ability to manage multiple priorities while maintaining attention to detail.
Qualifications in Facilities Management, Property, Building Services, or a related discipline (Desirable).
Experience supporting government, healthcare, disability, or community service environments (Desirable).
Experience with contractor engagement and procurement processes (Desirable).
Full working rights in Australia.

Skills

CMMS platforms
Microsoft Office applications (Word, Excel, Outlook)
Organisational skills
Time management skills
Communication skills
Stakeholder engagement capabilities
Attention to detail

Location

Parramatta, NSW
NSW

Work Type

Full-Time
Permanent
On-Site

Experience Level

Experienced

Education Level

Qualifications in Facilities Management, Property, Building Services, or a related discipline (Desirable)

Benefits

Spot recognition vouchers
$2,000 employee referral bonus
Access to Flare for discounts across retailers, energy, utilities & much more!
Fitness Passport (access for you and your family to gyms and aquatic centres nationwide)
Employee discounts
Optional yearly paid flu vaccination vouchers
Career progression through secondments & internal mobility
Health perks including EAP, wellness programs & flu vaccinations

About the Company

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries.
We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.
BGIS is a global leader in facility management, energy and sustainability, project delivery, asset management, and technical services.
We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres.
Our clients span sectors including Healthcare, Government, Higher Education, and Utilities.

Equal Opportunity

BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.
Be part of a workplace that values diversity, safety, sustainability, and continuous innovation.