Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Project Engineer is responsible for the execution of every project at Citadel Development Services, LLC (CDS), managing documentation, processes, and follow-up to ensure efficient project completion. This role is crucial for maintaining project schedules and margins by proactively managing submittals, subcontracts, purchase orders, permits, and closeout documentation. It serves as a training ground for future Project Managers within CDS.

Responsibilities

Own the full submittal workflow in Procore from log creation through approved-for-construction distribution.
Build and maintain the submittal log for each assigned project, tied to the project schedule and long-lead procurement dates.
Review incoming subcontractor and vendor submittals for completeness and conformance to construction documents and specifications before routing.
Route submittals to the design team and client, track review durations, and drive resolution on overdue items.
Escalate deficiencies, substitutions, and conflicts to the Project Manager immediately.
Distribute approved submittals to Superintendents and affected trades, confirming the field is building off current, approved information.
Drive all major-trade subcontracts and POs to full execution prior to mobilization.
Assemble subcontract and PO packages from awarded scope, buyout documents, and CDS contract templates for PM review.
Track every unexecuted agreement and pursue it daily until signed and returned.
Maintain a live subcontract status log visible to the PM and Sr. PM at all times.
Collect and verify all onboarding compliance before mobilization, including signed agreements, certificates of insurance, W-9, safety documentation, and required endorsements.
Manage lien waiver collection and conditional/unconditional waiver tracking in coordination with Finance.
Identify, prequalify, and onboard new subcontractors and vendors in new and existing Texas markets.
Cold-call and qualify trade coverage in markets where CDS lacks depth, confirming licensing, bonding capacity, insurance limits, references, and relevant project history.
Keep the CDS subcontractor database current and clean, adding every new qualified contact with market, trade, and contact details.
Support Estimating with bid coverage on major trades when local relationships are thin.
Update project schedules with actual start and completion dates, progress, and revised durations at the direction of the Project Manager.
Post actual costs, committed costs, and invoices against the project budget on a weekly minimum cadence.
Flag variances, budget overruns, and schedule slippage to the PM the day they are identified.
Assist in preparing change order documentation, backup pricing, and cost tracking for PM review and client submission.
Maintain two-week look-ahead and long-lead material tracking logs in support of the Superintendent and PM.
Track permit status across all assigned projects and report status weekly.
Follow up directly with municipalities, plan reviewers, and third-party consultants to advance reviews, resolve comments, and secure issuance.
Coordinate with the PH1/PH2 Due Diligence and Permitting team on handoff, open items, and outstanding conditions of approval.
Schedule and confirm inspections, log results, and coordinate corrections with the Superintendent.
Track utility applications, service releases, meter sets, and franchise utility milestones.
Serve as the office-side resource for Superintendents and the Sr. Superintendent on job requirements.
Expedite material and equipment procurement and delivery to keep crews working.
Walk the jobsite as needed to understand progress and bring solutions.
Support daily reporting, photo documentation, and safety documentation compliance.
Manage the RFI process in Procore, including drafting, logging, routing, tracking, and closing out.
Maintain project document control, ensuring the field always works from the current set of drawings, revisions, ASIs, bulletins, and specifications.
Run meeting minutes for OAC and internal project meetings, publishing action items with owners and dates within 24 hours.
Drive project closeout, including punch list tracking, O&M manuals, as-builts, warranties, attic stock, final lien waivers, and client turnover packages.
Support subcontractor pay application review and progress billing backup in coordination with Finance.
Maintain accurate time and effort tracking in Harvest.
Assist the PM in onboarding new projects handed off from Estimating and Preconstruction.

Requirements

Must be the execution engine behind every Phase 3 project.
Must own the paper, the process, and the follow-up.
Must move submittals, subcontracts, purchase orders, permits, actuals, and closeout documentation daily, with urgency, without being asked twice.
Must drive all major-trade subcontracts and POs to full execution prior to mobilization.
Must pursue every unexecuted agreement daily by email, call, and text until it is signed and returned.
Must collect and verify all onboarding compliance before mobilization.
Must coordinate lien waiver collection and conditional/unconditional waiver tracking.
Must identify, prequalify, and onboard new subcontractors and vendors.
Must cold-call and qualify trade coverage in markets where CDS lacks depth.
Must keep the CDS subcontractor database current and clean.
Must support Estimating with bid coverage on major trades when local relationships are thin.
Must update project schedules with actuals, progress, and revised durations.
Must post actual costs, committed costs, and invoices against the project budget.
Must flag variances, budget overruns, and schedule slippage the day they are identified.
Must assist in preparing change order documentation, backup pricing, and cost tracking.
Must maintain two-week look-ahead and long-lead material tracking logs.
Must track permit status and report status weekly.
Must follow up directly with municipalities, plan reviewers, and third-party consultants.
Must coordinate with the PH1/PH2 Due Diligence and Permitting team.
Must schedule and confirm inspections, log results, and coordinate corrections.
Must track utility applications, service releases, meter sets, and franchise utility milestones.
Must serve as the office-side resource for Superintendents and the Sr. Superintendent.
Must expedite material and equipment procurement and delivery.
Must walk the jobsite as needed.
Must support daily reporting, photo documentation, and safety documentation compliance.
Must manage the RFI process.
Must maintain project document control.
Must run meeting minutes and publish action items within 24 hours.
Must drive project closeout.
Must support subcontractor pay application review and progress billing backup.
Must maintain accurate time and effort tracking.
Must assist the PM in onboarding new projects.

Skills

Procore
Smartsheet
Harvest
Microsoft Office Suite
Construction document review
Schedule management
Budget management
Permitting
Vendor management
Subcontractor management
Communication
Problem-solving
Organization
Time management
Attention to detail

Location

Texas

Work Type

Full-time

Experience Level

Entry-level
Mid-level

Benefits

401(k)
Competitive salary
Dental insurance
Health insurance
Paid time off
Training & development
Vision insurance

About the Company

CDS builds ground-up QSR, retail, and multi-family projects across Texas on aggressive schedules.
Every day a submittal sits unreviewed or a subcontract sits unsigned is a day of schedule and margin exposure.
This position exists to eliminate those days.
This is not a paper-pushing job.
It is the training ground for a CDS Project Manager.
The Project Engineer who owns their scope relentlessly will be running their own projects.