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About the Role

The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division. This individual is expected to oversee 1-2 administrative direct reports, and typically reports to a division head, vice president or higher-level executive.

Responsibilities

• Answers routine and specific inquiries when possible, directing them to the appropriate department or individual.
• Assists in maintaining and monitoring the budget and grant allocations, preparing documents for balanced accounts.
• Initiates and follows through on human resources and payroll transactions, generating weekly payroll submissions and coordinating with relevant departments.
• Ensures adequate restock of supplies, taking inventory, requisitioning merchandise, and tracking vendor contract renewals.
• Assists in planning and logistical arrangements for events, developing informational packets, and transcribing/distributing minutes.
• Develops, updates, and revises informational materials.
• Researches, locates, and compiles information for reports, preparing statistical reports.
• Checks materials for supervisor's attention to ensure all relevant data and authorizations are included.
• May assist supervisor with grant applications, special projects, and survey preparations.
• Mentors, trains, and conducts orientations for new office support staff, monitoring performance.
• Coordinates administrative, secretarial, and general office support coverage.
• Assigns work, sets deadlines, and supervises the work of assigned staff.
• Performs other related duties.

Requirements

• Bachelors Degree or equivalent combination of applicable experience and education.
• 5 years related administrative or business experience required.
• Some supervisory experience preferred.

Experience Level

• 5 years related administrative or business experience
• Some supervisory experience preferred

Education Level

• Bachelors Degree or equivalent combination of applicable experience and education

Salary/Compensations

• $66482.07 - $74250 Annually

About the Company

• The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence and is dedicated to delivering outstanding patient care.
• Mount Sinai's legacy includes achievement, education, and innovation in transforming healthcare.
• The organization encourages active participation in creating a culture of fair access to opportunities, inclusive practices, and individual success.
• Mount Sinai leaders are committed to a workplace where employees feel valued, respected, and empowered to grow.
• The company strives to create an environment where collaboration, fairness, and continuous learning drive positive change.
• Leaders are expected to challenge outdated practices and promote respect to enhance patient care and workplace experiences.
• Mount Sinai Health System is one of the largest academic medical systems in the New York metro area with over 48,000 employees.
• It includes eight hospitals, over 400 outpatient practices, over 300 labs, a school of nursing, and a leading school of medicine and graduate education.
• Mount Sinai advances health by addressing complex healthcare challenges, discovering new scientific knowledge, developing effective treatments, educating future medical leaders, and supporting communities with high-quality care.
• The Health System offers comprehensive health care solutions, leveraging innovative approaches like artificial intelligence and informatics.
• It includes over 9,000 physicians, 13 joint-venture outpatient surgery centers, and more than 30 affiliated community health centers.
• Mount Sinai is consistently ranked by U.S. News & World Report for its hospitals and specialties.
• The Icahn School of Medicine at Mount Sinai is highly ranked for NIH funding and research dollars.
• Newsweek ranks The Mount Sinai Hospital and Mount Sinai Morningside among the world's best smart hospitals.

Equal Opportunity

• The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws.
• We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law.
• We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported.
• Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.