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About the Role

The Practice Assistant (PA) performs a wide range of administrative and legal support services, providing excellent support to internal and external clients, including assigned practice groups. The PA organizes and expedites workflow, handles confidential information, and multi-tasks for multiple individuals. This role requires a proactive self-starter who coordinates complex workflows, communicates accurately with stakeholders, cultivates positive relationships, and maintains a professional demeanor.

Responsibilities

Plan and coordinate attorneys’ schedule, appointments, conferences and meetings.
Manage and coordinate extensive and complex domestic/international travel arrangements, including preparing business itineraries and documentation packs.
Manage and submit expense reports.
Answer, screen and place calls professionally, accurately recording messages and promptly informing attorneys.
Keep legal staff apprised of work status and any encountered problems.
Monitor, review and organize all incoming correspondence by priority.
Draft, proofread for accuracy, and release time sheets.
Maintain accurate client and matter lists.
Complete conflict search reports and opening entries.
Assist with client development, marketing initiatives, and proposals.
Assist with client billing.
Draft routine letters, memos, and reports.
Create and maintain files.
Meet and greet clients with courtesy and tact.
Assist with overflow work and practice specific responsibilities.
Arrange overtime coverage with Document Production for attorneys.
Keep Desk Reference information up to date and accessible for other Practice Assistants.

Requirements

Excellent interpersonal skills and ability to work in a demanding environment, liaising with all levels of staff and attorneys and clients.
Ability to multi-task and prioritize work in a fast-paced environment.
Skilled in comprehending and complying with instructions.
Strong written and verbal communication skills.
Exceptional organizational skills and diligence in follow-through.
Positive and initiative driven approach.
Must work well independently, and as part of a team.

Skills

Administrative support
Legal support
Scheduling
Travel arrangements
Expense reporting
Call screening
Message recording
Correspondence management
Time sheet preparation
Client and matter list maintenance
Conflict search
Opening entries
Client development
Marketing initiatives
Proposal assistance
Client billing
Letter drafting
Memo drafting
Report drafting
File creation
File maintenance
Client greeting
Overflow work assistance
Practice-specific responsibilities
Desk Reference information management

Location

New York

Work Type

Full-time

Experience Level

3-5 years of law firm experience

Salary/Compensations

$81,600 - $122,400

Benefits

Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability coverage
401(k) retirement savings
Vacation time
Leave programs (including parental leave)
Performance bonus eligibility (for exempt roles)

About the Company

Our Office Operations team ensures the smooth and efficient functioning of the Firm’s day-to-day operations, managing global and local infrastructure, systems, and services related to office workplaces, operational services, security, safety, PA support, document production, translation, and travel services.
We manage client-facing areas, striving for a world-class client experience.
We lead in running day-to-day operations in the most environmentally sustainable way possible.

Equal Opportunity

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace.
It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.