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About the Role

Coordinate and manage technical payroll accounting activities, ensuring accuracy and completeness of payroll transactions. Lead, train, and provide guidance to internal and external partners.

Responsibilities

• Oversee and ensure accurate, timely payroll operations including gross pay calculations, deductions, retroactive adjustments, and retirement contributions.
• Ensure compliance with applicable laws, IRS regulations, and internal policies.
• Maintain, audit, and update HR/payroll systems.
• Identify and resolve discrepancies in collaboration with IT and vendors.
• Ensure data integrity for employee records, benefits, taxes, and annuities.
• Manage month-end payroll accounting, including journal entries and financial statements in NetSuite.
• Coordinate payroll-related audits and reporting functions for retirement funds, annuities, and benefits.
• Provide technical training and support to staff.
• Respond to employee and external agency inquiries.
• Compose and distribute payroll-related materials, employment verifications, and audit responses.
• Monitor and analyze legislative changes affecting payroll, retirement, health benefits, and tax codes.
• Assist with policy implementation and system updates to maintain compliance and efficiency.
• Train, mentor, and provide work direction to payroll staff.
• Plan and conduct workshops and technical training to ensure consistent understanding of payroll processes and compliance.
• Perform complex payroll calculations and oversee the accurate input, coding, adjustment, and reconciliation of timesheets, forms, and applications.
• Interpret and apply relevant laws, regulations, and policies.
• Ensure accurate and compliant payroll practices through regular auditing and monitoring.
• Maintain cooperative working relationships, handle sensitive information with discretion, and manage the preparation of financial and statistical payroll records and reports.

Requirements

• Must have 3-5 years of processing experience with ADP Workforce including hourly/salary employees.
• Must have 3-5 years of processing experience with International payroll – working knowledge of PEO/EOR systems.
• Must have 3-5 years of Accounting Month End experience - processes/procedures along with Journal Entry preparation and utilizing NetSuite and Preparation of financial statements and comprehensive accounting reports.
• Must be able to work in office Monday – Thursday of each week.

Skills

• Payroll administration
• Month-end accounting processes
• Journal entries
• Preparation of financial statements
• Preparation of comprehensive reports
• Domestic and international laws, regulations, and policies related to payroll, retirement systems (e.g., 401(k), IRC 125, HSA), tax withholding, and employee benefits
• Preparing, maintaining, verifying, auditing, and processing payroll records and reports
• Excellent oral and written communication skills
• Ability to collaborate effectively and professionally with internal teams and external partners

Location

• California

Work Type

• Full-time
• Hybrid

Experience Level

• 3-5 years

Education Level

• Associate’s degree with course work in accounting, business or related field

Salary/Compensations

• $136,000—$170,000 USD

Benefits

• Comprehensive health, dental and vision coverage
• Retirement benefits
• A learning and development stipend
• Generous PTO
• Commuter stipend

About the Company

• At Scale, our mission is to develop reliable AI systems for the world's most important decisions.
• Our products provide the high-quality data and full-stack technologies that power the world's leading models, and help enterprises and governments build, deploy, and oversee AI applications that deliver real impact.
• We work closely with industry leaders like Meta, Ernst & Young, Mayo Clinic, Time Inc., the Government of Qatar, and U.S. government agencies including the Army and Air Force.
• We are expanding our team to accelerate the development of AI applications.

Equal Opportunity

• We believe that everyone should be able to bring their whole selves to work, which is why we are proud to be an inclusive and equal opportunity workplace.
• We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity or Veteran status.
• We are committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities.
• We comply with the United States Department of Labor's Pay Transparency provision.