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About the Role

The Onboarding Specialist plays a vital role in ensuring the seamless integration of new hires into our organization. This position is responsible for coordinating all aspects of the onboarding process, from initial offer acceptance to the completion of required background checks and documentation.

Responsibilities

• Facilitate the onboarding process for new and current employees changing positions, including extending offer letters, coordinating orientation sessions, completing necessary paperwork, and ensuring compliance with company policies and procedures.
• Conduct comprehensive background checks on new hires using various databases and resources.
• Maintain accurate and up-to-date records of background check results and other onboarding documentation.
• Serve as a point of contact for new hires regarding the onboarding process, answering any questions and providing necessary information.
• Ensure compliance with all relevant laws and regulations governing the onboarding process, including but not limited to HIPAA and EEOC guidelines.
• Work closely with HR team members, hiring managers, and other stakeholders to streamline the onboarding process and provide exceptional support to new hires.
• Identify opportunities for process improvement within the onboarding process and implement solutions to enhance efficiency and effectiveness.
• Ensures files are in compliance with agency guidelines regarding new hires, pay raises, transfers/promotions.
• Provides technical support, troubleshooting, and guidance, on system to HRIS users.
• Process employees’ inquiries and respond in a timely manner.
• Provide support on other selected HR projects, programs, and initiatives as needed.
• Maintaining departmental spreadsheets, databases, helping with the coordination of department meetings and trainings, mailing, scanning, faxing, shredding, and filing.
• Assists with audits that involve HR records.
• Secures documents for audits as requested.
• Review data for accuracy and appropriate audit application.

Requirements

• High School Diploma
• 3-5 years’ experience working in a Human Resource function
• Excellent customer Service Skills
• Ability to define problems and tasks, collect data and establish facts, act and resolve issues
• Committed to and skilled in the principle of confidentiality
• Excellent reporting skills
• Experienced in maintaining records
• Experience with an applicant tracking system

Skills

• Detail-oriented
• Organized
• Excellent communication skills
• Customer Service Skills
• Confidentiality
• Reporting skills
• Record maintenance
• Technical support
• Troubleshooting
• HRIS systems
• Auditing

Location

• Office environment

Work Type

• Full-time

Experience Level

• 3-5 years

Education Level

• High School Diploma
• BA
• Master's degree

Equal Opportunity

• EEOC guidelines