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About the Role

As an Executive Assistant, you will provide high-level administrative support to the Global Head of Product. This role requires an in-depth knowledge of company operations, policies, and processes, along with exceptional interpersonal communication and skillsets. The ideal individual will exercise good judgment, possess strong written and verbal communication, administrative, and organizational skills, and maintain a balance among multiple priorities. You will handle highly confidential and sensitive information with discretion and tact.

Responsibilities

Manage the schedule strategically to create optimal flow.
Coordinate meeting times with attendees, including on-site or off-site logistics.
Oversee all travel bookings, reservations, and logistics.
Process expense reports and invoices in a timely manner.
Create meeting invitations with all relevant information.
Schedule and coordinate internal and offsite meetings, including setting up conference rooms, ordering catering, and welcoming guests.
Maintain and organize electronic files.
Handle phone coverage, including answering, screening, and directing calls.
Assist with onboarding for new hires within the department.
Provide backup coverage to other members of the administrative team.
Edit and review memos and presentations as requested.

Requirements

Professional, articulate, discrete, personable, flexible, and possess excellent communication skills.
Ability to adapt quickly to a variety of daily experiences.
7+ years of experience in assistant support, both as an Executive and Personal Assistant.
Reliable, consistent, direct, and experienced in building trust with stakeholders.
Exceptional written and verbal communication.
Proven ability to handle confidential information with discretion.
Highly organized and thoughtful with strong customer service skills.
Proactive in anticipating, addressing, and resolving potential challenges.
Ability to problem-solve in a fast-paced environment.
Eager to make an impact and thrive in a dynamic, hyper-growth environment.
High proficiency with Microsoft suite products.
Experience working across multiple cultures and global constituents.

Skills

Microsoft suite products

Location

New York City

Work Type

Hybrid work schedule
Employee
Full time

Experience Level

7+ years of experience

Salary/Compensations

$90,000 to $120,000 annually

Benefits

Flexible paid time off
Hybrid work schedule
401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
Health & wellbeing benefits
Parental Leave benefits
Employee stock purchase plan

About the Company

As one of the world’s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients.
By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world.
Invesco employees get more out of life through our comprehensive compensation and benefit offerings.

Equal Opportunity

Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices.
We are proud to be an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status.
Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.