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About the Role
The Executive Assistant will provide administrative support to key senior members of the US Corporate & Investment Banking Team in New York. This individual will possess excellent organizational, communication and presentation skills with the ability to interact directly with Senior Executives and high-level clients.
Responsibilities
- Manage scheduling internal and external meetings, extensive travel, and monthly expenses for Managing Directors
- Execute administrative and operational decisions with excellence, managing quickly changing priorities with good judgment, discretion and diplomacy
- Greet scheduled visitors, arrange client meetings at the client center, and organize catering orders for meetings
- Direct department inquiries to the appropriate teams in a professional manner
- Participate in department event planning including catering, attendee confirmation, vendor selection, food options, order completion, and delivery arrangements within budget
- Organize monthly team lunches
- Partner with the IT Team to resolve technical issues with office equipment, and access to systems and applications
- Assist with onboarding and offboarding employees per respective teams
- Manage office supplies, pitch book materials, stationery orders, business cards, and facilities issues
- Collaborate with CIBC assistants from multiple teams across the firm
- Assist with projects, research, and improving business efficiency
- Provide daily technology support and management of printers, mobile devices and computers in accordance with CIBC policies
- Investigate system/software problems and prepare, submit, track and escalate Service Now requests
- Liaise and troubleshoot with various technology support groups when escalating urgent matters
- Disseminate technology information to department personnel as required
- Track and manage inventory of all department hardware and software
- Work with external vendors, suppliers and technical support to ensure efficient department operations
- Act as a resource to department users and coordinate training on new equipment
- Maintain current knowledge of hardware, software applications and corresponding policies at CIBC
Requirements
- A minimum of 5+ years of Executive Administrative experience working in a fast-paced corporate environment
- Ability to manage multiple priorities and exercise good judgment to resolve with a solutions-driven mindset and professional rigor
- Ability to maintain confidentiality
- Candidates must be legally eligible to work at the specified location(s) and, where applicable, must have a valid work or study permit
- May be asked to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office)
Skills
- Organizational skills
- Communication skills
- Presentation skills
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Tact
- Diplomacy
- Discretion
- Interpersonal skills
- Customer relationship management skills
- Technical skills
- Accountability
- Administrative Support
- Decision Making
- Driven
- Event Management
- Microsoft Office
- Multitasking
- Office Administration
- Organizational Efficiency
- Travel Coordination
Location
- New York, NY
Work Type
- Full-time
- Onsite
Experience Level
- 5+ years of Executive Administrative experience
Salary/Compensations
- $95,000-$115,000
Benefits
- Medical
- Dental
- Vision
- Health Savings Account
- Life Insurance
- Disability
- Other Insurance Plans
- Paid Time Off (including Sick Leave, Parental Leave, and Vacation)
- Holidays
- 401(k)
- Competitive salary
- Incentive pay
- Banking benefits
- Benefits program
- Vacation offering
- Wellbeing support
- MomentMakers recognition program
- Purpose Day (paid day off for growth and development)
About the Company
- We’re building a relationship-oriented bank for the modern world.
- At CIBC, we embrace your strengths and your ambitions, so you are empowered at work.
- Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.
- CIBC offers a competitive total rewards package.
- At CIBC, your goals are a priority.
- We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential.
- We aspire to give you a career, rather than just a paycheck.
- Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
- We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.
Equal Opportunity
- CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong.
- We seek applicants with a wide range of abilities and we provide an accessible candidate experience.
- If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com