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About the Role

The Human Resources Administrative Assistant will provide vital administrative, operational, and coordination support to the Human Resources department, ensuring seamless daily operations and serving as a warm, professional first point of contact for team members and candidates. This foundational role focuses on maintaining audit-ready employee records, supporting recruitment and onboarding logistics, coordinating training sessions, and executing internal employee touchpoints with care and accuracy.

Responsibilities

Provide day-to-day administrative support for recruitment workflows, interview scheduling, candidate correspondence, and onboarding logistics.
Assist in preparing classroom training materials, setting up orientation spaces, and managing attendance rosters for orientations and compliance courses.
Maintain a well-organized database of candidate logs, employment applications, and internal personnel files.
Input, update, and maintain records within human resources database systems, learning management systems (LMS), and HRIS tools.
Draft routine candidate correspondence, offer packets, employment verification letters, and assist leadership with compensation and benefit tracking logs.
Shape the overall candidate, employee, and trainee experience, ensuring every first and last impression reflects the hotel’s unique identity.
Support training action plans by coordinating logistics, preparing presentation materials, and tracking participation.
Ensure every HR office touchpoint, candidate greeting, and administrative interaction is intentional and engaging.
Support the delivery of personalized employee recognition events, milestone celebrations, and internal growth experiences.
Serve as an accessible point of contact for team members, answering routine administrative inquiries regarding policies, benefit forms, and general HR workflows.
Assemble customized welcome kits and support career milestones for high-potential team members.
Tabulate employee satisfaction scores, compile training feedback logs, and monitor metrics.
Provide administrative support to the Human Resources Manager and Director of People Support, maintaining calendars, departmental logs, and office communications.
Foster an office culture of professional warmth, excellence, discretion, and collaboration.
Partner closely with department heads to collect documentation, distribute training schedules, and support service delivery.
Assist in monitoring HR-related vendor invoices, order receipts, and routine communications with external training partners and brokers.
Manage departmental supplies, training resources, team event inventory controls, and HR office expenses.
Process routine HR invoices, track expense receipts, and coordinate with accounting for timely processing.
Ensure all internal HR audit standards, training compliance logs, I-9 records, and physical/digital employee files are strictly maintained and audit-ready.
Uphold safety, cleanliness, security, and operational protocols for team members.
Support administrative requirements for the hotel’s safety committee, ensuring strict compliance with OSHA, MSDS, and local labor standards.
Follow established sustainability guidelines and green hospitality practices.

Requirements

1–2 years of progressive administrative experience, preferably within a Human Resources department or luxury, five-star hospitality environment.
High level of proficiency with HRIS software, LMS platforms, and standard business applications (Microsoft Office Suite, Excel, Word, PowerPoint).
High degree of discretion, confidentiality, and refined interpersonal abilities.
Strong organizational and communication skills with meticulous attention to detail.
Proven ability to manage multiple administrative priorities, multitask, and thrive in a fast-paced setting.
Flexible schedule required, including occasional early mornings, evenings, or weekends.
Physically active role requiring regular movement throughout the property, including standing for extended periods, walking, and the ability to lift up to 25 pounds.

Skills

HRIS software
LMS platforms
Microsoft Office Suite
Excel
Word
PowerPoint
Organizational skills
Communication skills
Attention to detail
Multitasking

Location

New York, NY

Work Type

Full-time

Experience Level

1-2 years

Education Level

Associate or Bachelor’s degree in Human Resources Management, Hospitality Management, or equivalent experience preferred.

Salary/Compensations

Up to $32.00/Hr.

About the Company

The Fifth Avenue Hotel, an award-winning luxury destination, is nestled in the heart of Manhattan. Our hotel is a vibrant oasis featuring 149 beautifully appointed guest rooms, where personal service, extraordinary design, distinctive cuisine, compelling art, and immersive cultural experiences come together to create something truly exceptional.
The Fifth Avenue Hotel is more than a workplace—it’s a destination where creativity, culture, and hospitality meet.
As part of our award-winning team, you will play a vital role in shaping the canvas of unforgettable employee journeys and supporting operational excellence in one of New York City’s most distinctive luxury hotels.