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About the Role

Under supervision, provides operational, financial and administrative support to the office.

Responsibilities

• Coordinates calendars and schedules appointments and meetings.
• Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
• Answers phones, responds to inquiries and triages calls to appropriate personnel.
• Responsible for travel and conference arrangements, including itinerary, reservations, and accommodations.
• Responsible for procurement activities related to goods, services, and/or equipment.
• Responsible for disbursement/reimbursement activities.
• Maintains inventory of supplies, equipment, and/or reagents, and orders as authorized or escalates needs.
• Receives supply orders and confirms accuracy of delivery.
• Assists with cost control.
• Ensures facilities and equipment are in optimal working condition, coordinating maintenance and repairs.
• Performs minor repairs if qualified.
• Advises on upgrades for performance enhancements.
• Coordinates room reservations and provides on-site support, including audiovisual equipment setup and refreshments.
• Initiates and prepares written correspondence as needed.
• Records and distributes meeting minutes.
• Performs other related duties as assigned.

Requirements

• Approximately 2 years of prior administrative support experience.

Skills

• Demonstrated proficiency with MS Office Suite and database applications.
• Ability to exercise standards of professionalism, including appearance, presentation and demeanor.
• Ability to demonstrate excellent customer service skills in person, via email and on the telephone.
• Demonstrated strong communication and interpersonal skills.
• Demonstrated ability to interact with multiple constituencies and exercise "people skills".
• Demonstrated organizational skills and ability to pay close attention to detail.
• Ability to multi-task and self-prioritize work.

Location

• Upper East Side

Work Type

• Full-time

Experience Level

• 2 years

Education Level

• High School Diploma

Salary/Compensations

• $29.18 - $33.46

About the Company

• Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “any person, any study.”

Equal Opportunity

• No person shall be denied employment on the basis of any legally protected status or be subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.
• Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds.
• We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply.
• Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act.
• We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.