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About the Role

The Department Administrator functions as the chief operating and financial administrator, supporting the department's missions. This individual serves as the principal non-physician leader responsible for clinical and academic business activities and administrative services, managing operations, human resources, financial planning, and budgeting.

Responsibilities

• Manage all departmental fiscal affairs from various funding sources.
• Administer financial targets and budgets, including research grants and academic program expenditures.
• Develop and utilize statistical and financial performance measures.
• Control costs by monitoring operating expenditures, evaluating productivity, and developing cost-effective strategies.
• Collaborate with leadership on fee structures, charge coding, collection policies, A/R tracking, managed care policies, and office procedures.
• Manage the fiscal implications of developing fellowship programs and ensure compliant billing regulations.
• Provide direction and guidance for daily administration and management of the department.
• Support staff in providing safe, cost-effective healthcare.
• Facilitate compliance with all regulatory requirements (DPH, OSHA, JCAHO, HIPPA, etc.).
• Manage Human Resources transactions including hiring, training, reviews, transfers, disciplinary actions, terminations, and recruitment strategies.
• Address colleague/patient/customer needs and anticipate future requirements.
• Utilize patient satisfaction data to identify and implement best practices.
• Conduct research and analysis of market trends.
• Explore viability of new service lines or products and develop business plans.
• Participate in marketing and promotional initiatives.
• Maintain knowledge of the changing healthcare environment and evaluate market needs.
• Oversee the clinical practice, ensuring compliance with JCAHO, DOH, and HIPAA regulations.
• Advise on proposed legislation or local policy changes impacting the practice.
• Evaluate and assess practice methodologies to eliminate duplication.
• Administer legal aspects of professional corporations.
• Implement practice service standards and policies to maximize revenue.
• Oversee all aspects of patient relations.
• Manage outpatient practice operations, including patient flow, scheduling, resource allocation, equipment, and facilities.
• Initiate and administer marketing endeavors.
• Develop and update patient brochures and marketing materials.
• Collaborate with leadership to identify clinical, administrative, and safety issues.
• Assume primary responsibility for effective participation in MACRA.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree (foreign equivalent or higher).
• Five (5) years of full-time progressive management experience within a hospital, clinic, academic medical center, health system, and/or multi-specialty medical group.
• Experience with developing, implementing and communicating department policies and procedures.
• Resume/CV and cover letter should be included with the online application.
• Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding.
• FLSA Exempt position, not eligible for the overtime provisions of the FLSA.
• Minimum salary threshold must be met to maintain FLSA exemption.
• This has been designated as an essential position and may be required to report to work/remain at work during emergencies.
• Unable to sponsor candidates for work visas.

Skills

• Excellent written and verbal communication skills.
• Organization skills in planning and implementing administrative controls.
• Ability to manage multiple projects and initiatives simultaneously.
• Familiarity with Faculty personnel, salary, and advancement issues.
• Familiarity with funds flow matters in an academic setting.
• Entrepreneurial experience in developing and executing successful business and strategic plans in highly competitive markets.
• Knowledge of national, state and local market trends and issues.
• Process improvement techniques; including but not limited to Six Sigma Lean.
• Proficient with metrics-based approach to management.
• Public speaking and presentation experience.

Location

• Stony Brook

Work Type

• Full-time

Experience Level

• Five (5) years of full-time progressive management experience

Education Level

• Bachelor’s degree
• Master's degree (foreign equivalent or higher) in Business Administration, Healthcare Administration, Public Health, or a related field.

Salary/Compensations

• The starting salary range (or hiring range) to be offered for this position is noted below

Benefits

• Total rewards

About the Company

• The Research Foundation of SUNY is a private educational corporation.
• Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment.
• SUNY Research Foundation: A Great Place to Work.

Equal Opportunity

• All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
• If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
• In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.