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About the Role

CXTEC is seeking a detail-oriented Accounts Payable Representative to manage invoices, payments, reconciliations, and vendor relationships. The ideal candidate will ensure accuracy, accountability, and exceptional service while proactively solving problems and identifying process improvements within a collaborative accounting team.

Responsibilities

• Enter and review daily vendor invoices, auditing for completeness and accuracy.
• Ensure proper accounting for transactions impacting accrued inventory, including researching and validating credits, discrepancies, returns, and monthly statement reconciliations.
• Collaborate with department and warehouse managers, and vendors with payment terms less than Net 30 to meet CXTEC’s standard terms.
• Research discrepancies concerning invoices/credits, PO’s, packing slips, and inventory concerns, working with appropriate personnel for timely resolution.
• Follow up with vendors for resolution of pending credits prior to month-end closing.
• Adhere to Import Compliance guidelines and ISO 9001:2015 procedures.
• Complete weekly scheduled payment runs to ensure payment within terms, obtaining appropriate approvals.
• Process and monitor employee expenses using online systems.
• Audit “Quick” check requests and issue as needed, obtaining appropriate approvals.
• Ensure credit card transactions are processed in adherence to corporate policy.
• Resolve “Invoice On-Holds” on a weekly basis.
• Copy and file check detail/backup electronically or in hard copy on a regular basis not to exceed a week.
• Scan documents and provide backup to the team when needed.
• Reconcile vendor and credit card statements and ensure complete accruals are provided to GL each month.
• Respond to vendor and internal inquiries, striving for a resolution within the next business week.
• Request W-9 forms for AP records and 1099 filing, following up as necessary.
• Request method of payment (e.g., ACH, check).
• Present ideas to improve departmental efficiency through the system or through a better workflow.
• Assume additional responsibilities as required and provide backup as needed.

Requirements

• Ability to organize and manage multiple priorities, demonstrating strong attention to detail and appreciation of deadlines.
• Demonstrate strong analytical, problem solving and decision-making skills.
• Exhibit strong teamwork and interpersonal skills.
• Ability to work collaboratively with personnel/departments throughout the organization.
• Ability to communicate effectively both verbally and in written form.
• Strong customer orientation.
• Proficient in Microsoft 365.
• Experience with Oracle preferred.
• All offers of employment are conditional upon the successful completion and passing of a background check and drug test.

Skills

• Accounts Payable
• Billing
• General Office Accounting
• Microsoft 365
• Oracle

Location

• Syracuse, NY

Work Type

• Onsite
• Full-time

Experience Level

• Two years of accounts payable, billing or general office accounting experience.

Education Level

• Associate's degree in Accounting or Business preferred.

Salary/Compensations

• $20.25 - $23.75 per hour

Benefits

• Health insurance and prescription drug coverage
• Dental and Vision insurance
• Company-paid life insurance and voluntary life options
• Company paid short- and long-term disability and buy-up options
• Critical illness, accident and hospital indemnity insurance
• Flexible spending accounts
• Identity Theft & Fraud Protection
• Legal Insurance
• Pet insurance
• Traditional and Roth 401(k) retirement plan with company match
• Employee Assistance Program
• Tuition reimbursement
• Paid vacation, sick/personal days and holidays
• Flexible work arrangements

About the Company

• With over 45 years of experience in the industry, CXTEC supports enterprises throughout the world in rethinking how they build, support, decommission, and upgrade their IT infrastructure hardware to redefine their IT strategy towards a sustainable course.

Equal Opportunity

• We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, religion, pregnancy, reproductive health decisions, sexual orientation, protected veteran or military status, sex, disability, marital or familial status, domestic violence victim status, gender identity or expression, predisposing genetic characteristics, criminal history or any other legally protected class. Individuals will not be discriminated against on the basis of disability.