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About the Role

You’ll be responsible for supporting the EMEA event manager with the planning and execution of external-facing events that drive awareness, partnerships, and adoption of OpenAI products (e.g. conferences, developer events, customer activations, launches).

Responsibilities

• Coordinate delivery of external events (conferences, hosted dinners, field events, product launches)
• Support end-to-end event execution from planning through post-event wrap
• Manage run-of-show, timelines, and production schedules
• Handle venue sourcing, contracts, catering, AV, fabrication, and staffing
• Coordinate with agencies and production partners
• Track budgets, POs, and invoices
• Cross-functional coordination
• Manage registration, guest comms, and on-site check-in
• Ensure a high-quality, premium experience aligned with brand
• Support VIP / executive hosting where needed
• Be on the ground to run logistics and troubleshoot issues in real time
• Coordinate staff, speakers, and vendors during live events
• Track event performance metrics (attendance, pipeline, engagement)
• Support post-event reporting and insights

Requirements

• 2–5+ years in events, field marketing, or experiential marketing
• Experience with external / customer-facing events (not just internal)
• Strong project management and attention to detail
• Comfortable working in fast-paced, ambiguous environments
• Vendor and agency management experience
• Ability to travel and support onsite execution

Experience Level

• 2-5+ years

About the Company

• This is a unique opportunity to shape how OpenAI’s audiences experience its brand across EMEA, ensuring every touchpoint reflects precision, warmth, and innovation.