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About the Role
The Administrative Assistant will support the Community Improvement Program (CIP) at The Doe Fund's Brooklyn facility. This role involves managing daily administrative tasks, including attendance tracking, data entry, communication, and assisting trainees with various needs.
Responsibilities
- Track daily attendance and enter trainee work hours into the automated system.
- Manage Paid Time Off (PTO) tracking for CIP trainees.
- File timesheets, injury reports, and special projects/events.
- Communicate daily with supervisors, Program Directors, and the Finance Department.
- Resolve discrepancies in pay or PTO for trainees.
- Generate memos, crew lists, and weekly reports.
- Assist trainees with changes in work assignments and schedules.
- Maintain and distribute updated crew lists weekly.
- Support Dispatch Personnel with calls and assignments.
- Perform other assigned duties.
Requirements
- High School Diploma/GED required.
- Proficient in computer skills, including Google Suite and Microsoft Office Programs (Excel, Word, Outlook).
- Experience with email and database management.
- Ability to interact with people daily, demonstrating customer service skills.
Skills
- Google Suite
- Microsoft Office
- Excel
- Word
- Outlook
- Email management
- Database management
- Customer service
Location
- 510 Gates Avenue, Brooklyn
Work Type
- Full-time
Education Level
- High School Diploma/GED
About the Company
- The Doe Fund is dedicated to breaking the cycles of homelessness, addiction, and recidivism through its Ready, Willing & Able (RWA) program, which offers paid transitional work, housing, training, and support services.
- The organization is a leading developer of affordable and supportive housing in New York City.
- The Doe Fund has an annual operating budget of $80 million and a staff of nearly 500, many of whom are program graduates.
Equal Opportunity
- The Doe Fund is committed to building a diverse and inclusive workplace.
- We are an equal opportunity employer and encourage applications from candidates regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.