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About the Role

The Administrative Assistant will provide office support including typing, filing, answering phones, and scheduling appointments to ensure the efficiency and operation of the program.

Responsibilities

• Perform general clerical duties including photocopying, faxing, mailing, filing, and arranging deliveries.
• Exercise discretion in handling sensitive information per HIPPA and Agency guidelines.
• Reconcile petty cash.
• Order office/tenant supplies via the S:US Bell purchasing system.
• Handle all internal and external communications via phone, email, and written correspondence.
• Manage a multi-line phone system.
• Coordinate with internal and external stakeholders, including staff, clients, visitors, and vendors.
• Arrange, schedule, and coordinate the office calendar.
• Prepare and edit communications, presentations, and other documents.
• Perform database management, including data entry into Excel and Electronic Health Records (EHR) systems.
• File and retrieve documents and reference materials.
• Provide timely, accurate, and clear documentation according to established policies and procedures.
• Handle competing demands by responding effectively to challenges, deadlines, and emergencies.
• Respond to consumer needs promptly, accurately, and with courtesy and respect.
• Represent the organization positively and appropriately to outside resources.
• Support the mission and values of S:US and address behavior inconsistent with core values.
• Perform other duties as assigned.

Requirements

• High School Diploma or Equivalent required.
• A minimum of one-year experience in an administrative setting.
• Working knowledge of various computer programs including e-mail, Microsoft Word, Excel, PowerPoint, and Windows Operating System.

Skills

• Bilingual English/Spanish speaking preferred.

Location

• Onsite

Work Type

• Full-time

Experience Level

• 1+ year of experience

Education Level

• High School Diploma or Equivalent
• Associate's degree preferred

Salary/Compensations

• USD $19.23/Hr.

Benefits

• Health and wellness resources
• Generous PTO
• Professional development

About the Company

• S:US is committed to fostering a culture built on our core values: respect, integrity, support, maximizing individual potential, and continuous quality improvement.
• We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement.

Equal Opportunity

• S:US IS AN EQUAL OPPORTUNITY EMPLOYER
• All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, sexual orientation, national origin, veteran status, or genetic information and including all other statuses protected by Federal, State and Local laws.
• S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals.
• To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at MyMedicalLeave@sus.org.