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About the Role

The Administrative Coordinator I provides support in day-to-day administrative operations that support the Internal Medicine Residency & Clerkship training programs within the Department of Medicine. This position plays a critical role in the success of the team in its support of the Internal Medicine training programs. The ideal candidate thrives in a dynamic environment, is detail oriented, and able to work congenially with peers.

Responsibilities

Coordinates and performs daily tasks to ensure functioning of administrative office.
Assists in development/coordination of Internal Medicine training programs/projects.
Provides advising (answering general questions) to trainees, faculty & staff; enters/updates medical student information into appropriate databases.
Provides Administrative support to the IM Clerkship.
Coordinates, manages and updates communications for education programs including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
Plans logistics and provides administrative support for program events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event.
Manages event budget.
Completes Verifications of Training for current and former trainees.
Provides some general administrative support including scheduling appointments and meetings.
Responsible for the program procurement card and makes purchases/places program orders as needed.
Orders office supplies.
Reserves conference rooms and meeting space for faculty & trainees.
Performs other duties as assigned.

Requirements

High school diploma or equivalent high school certification or combination of education and/or experience.
Administrative (2 Years) work experience.
Ability to travel to various on and off campus locations.
Typically working at desk or table.
Repetitive wrist, hand or finger movement.
Occasional lifting (25 lbs. or less).

Skills

Computer Applications
Computer Literacy
Detail-Oriented
Interpersonal Communication
Microsoft Access
Microsoft Excel
Microsoft Office
Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Office Procedures
Organizing
Software Program

Location

ST. LOUIS, MO 63110

Work Type

Hybrid
On-site

Experience Level

2 Years

Education Level

High school diploma or equivalent
Bachelor's degree

Salary/Compensations

$19.29 - $29.91 / Hourly

Benefits

Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Free Metro transit U-Pass for eligible employees.
Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
4 weeks of caregiver leave to bond with your new child.
Family care resources are also available for your continued childcare needs.
Adult care resources.
Covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

About the Company

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Equal Opportunity

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.