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About the Role

Figma is seeking an Executive Assistant to support the Chief People Officer and VP, Talent. This role will strategically manage administrative and operational needs for the People organization, contribute to projects and initiatives, and help drive company priorities. The ideal candidate will keep leaders and teams organized, aligned, and focused while scaling for growth and delivering an exceptional internal and external experience.

Responsibilities

Support Executives with calendar, travel, meetings, agendas, preparation, tasks, notes, and emails.
Serve as a strategic thought and execution partner to Executives and their leadership teams, focusing on team cohesion, operations, and planning.
Identify opportunities to optimize Executives' time and provide recommendations on time management, prioritization, and business needs.
Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events.
Act as a delegate for Executives by signing off on expenses, approving POs, and managing other tooling, adhering to internal policy.
Find opportunities for process optimization across team and company workflows.
Prepare and/or build content, presentations, and key documents for leaders.

Requirements

7+ years of experience in a senior administrative support role.
Experience working in a fast-paced environment with the ability to adapt quickly to changing demands.
Outstanding communication skills and ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online.
Ability to shift gears and prioritize based on volume and urgency, while anticipating needs and connecting dots across competing demands.
Proven track record of maintaining confidentiality and sound judgment in sensitive situations.
Experience with our product suite is a plus.
Supported teams of 100+ people (bonus points for complex global teams).
Previous experience supporting People or Recruiting teams is a plus.
Must keep cameras on during video interviews.
Required to attend in-person onboarding if hired.
Candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice.

Skills

Calendar management
Travel coordination
Meeting preparation
Agenda creation
Task management
Note-taking
Email management
Strategic thinking
Execution
Team cohesion
Operations management
Planning
Time management
Prioritization
Cross-functional collaboration
Expense approval
PO approval
Tooling management
Process optimization
Content creation
Presentation building
Document preparation
Communication skills
Adaptability
Confidentiality
Judgment

Location

SF Hub

Work Type

Full-time
Onsite

Experience Level

7+ years of experience in a senior administrative support role
Experience supporting at a VP or C-Suite level

Salary/Compensations

$153,000—$269,000 USD

Benefits

Equity
Competitive package of additional benefits
Health, dental, and vision coverage
Retirement benefits with company contributions
Parental leave and reproductive or family planning support
Mental health and wellness benefits
Paid time off
Paid sick leave
Holidays
Other leave benefits in compliance with applicable federal, state, and local laws
Exempt employees are eligible for employer-provided paid flexible PTO in addition to flexible paid sick leave
Company recharge days
Cell phone and home internet reimbursements
Lifestyle spending accounts
Sales incentive compensation for most sales roles
Annual bonus plan for eligible non-sales roles

About the Company

Figma is growing its team of passionate creatives and builders on a mission to make design accessible to all.
Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI.
From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world.
If you're excited to shape the future of design and collaboration, join us!

Equal Opportunity

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish.
Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law.
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment.
If you require accommodation, please reach out to accommodations-ext@figma.com.
These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.
Examples of accommodations include but are not limited to: Holding interviews in an accessible location, Enabling closed captioning on video conferencing, Ensuring all written communication be compatible with screen readers, Changing the mode or format of interviews.