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About the Role

We are looking for a senior Project Coordinator III to serve as the structural backbone for our high-growth field operations within our New York operations. Working directly with our Assistant Project Managers (APMs) and Project Managers (PMs), you will manage project tracking, purchasing, job costing, and subcontractor coordination. This is a senior-level coordination role for a self-starter who takes personal accountability for data accuracy and ensures absolutely nothing falls through the cracks.

Responsibilities

Track critical project milestones, manage local permitting/licensing processes, and lead vendor coordination and subcontractor onboarding.
Own all project-related purchasing and job costing, ensuring the absolute accuracy of project data.
Independently develop estimates, proposals, and scopes of work for smaller assignments (surveys, maintenance, inspections) and assist PMs with major project rollouts.
Keep field and PM teams running efficiently by assembling closeout packages, survey reports, and project documentation.
Represent the company at local trade shows and industry events to support corporate visibility.

Requirements

2+ years of experience in a related industry
Experience in working with construction projects and field teams
Experience in technical field service
Strong written and verbal communication skills
Desire to be a working supervisor
Within commuting distance of the NY office/warehouse
Comfortable with the MS Office Suite (Outlook, Teams, Word)
Excel at software and project tracking tools, and enjoy keeping fast-moving data visible and ordered.
Can seamlessly manage client expectations, mentor junior team members, and escalate field or safety concerns to leadership quickly.
Operate with total integrity and high personal standards for accuracy.
Enjoy collaboration and pop-up situations that diverge from the every day routine.
High school diploma (or equivalent)
Strong computer skills
A valid driver’s license with a clean record
Basic mechanical aptitude
Ability to lift 50+ lbs (on occasion) to assist with material staging or shop/field support when needed.
Employment is at-will in the State of Florida.
Final candidates must successfully pass a comprehensive background screening and Motor Vehicle Record (MVR) review.
Applicants must be currently authorized to work in the United States on a full-time basis.
Unable to offer visa sponsorship for this role or take over existing sponsorship.

Skills

MS Office Suite (Outlook, Teams, Word)
Software and project tracking tools
Client expectation management
Mentoring junior team members
Escalating field or safety concerns
Collaboration
Basic mechanical aptitude

Location

NY office/warehouse

Work Type

Full-time

Experience Level

Senior-level
2+ years of experience

Education Level

High school diploma (or equivalent)

Equal Opportunity

We are an Equal Opportunity Employer and do not discriminate based on race, religion, color, national origin, sex, age, status as a protected veteran, or status as a qualified individual with a disability.