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About the Role
The National Academy of Medicine (NAM) Leadership Consortium (LC) seeks a highly motivated and skilled Senior Program Assistant to execute administrative, logistical, and clerical operations for the Consortium's activities. This role is crucial for supporting the LC's mission to advance science, inform policy, and catalyze action to achieve human health, equity, and well-being.
Responsibilities
- Perform routine and complex clerical and administrative tasks, including scheduling, correspondence, mailings, note-taking, and follow-up actions.
- Update databases and systems, maintain and archive documents and files, and manage email and distribution lists.
- Coordinate and execute logistical arrangements for virtual and in-person meetings and workshops.
- Arrange travel, lodging, catering, and AV services for in-person meetings.
- Set up virtual meeting platforms and coordinate with participants for virtual meetings.
- Assemble and distribute meeting materials and briefing books.
- Process post-meeting tasks, including vouchers and travel expense reports.
- Update website content and respond to inquiries.
- Communicate with members, sponsors, and external customers.
- Assist with formatting, editing, and proofreading publications.
- Coordinate with printers and publishers for material printing.
- Perform basic research activities, including gathering citations and performing literature searches.
- Participate in data collection, assembly, tabulation, and literature summarization.
- Support the LC team with project management tools, meeting planning, and internal meetings.
Requirements
- Proficiency in Microsoft Office Suite.
- Ability to plan and support extensive meeting activities.
- Ability to solve problems with supervisory consultation or by following procedures.
- Ability to prioritize tasks and adapt to changing job demands.
- Ability to work successfully in a team environment.
- Ability to develop relationships with co-workers and across departments through effective communication.
- Strong communication and interpersonal skills with a proven ability to effectively interact with all levels of employees and external stakeholders.
- Ability to work at a computer for extended periods of time.
- Ability to travel.
Skills
- Microsoft Office Suite
- Administrative tasks
- Logistical planning
- Meeting coordination
- Database management
- Correspondence development
- Recordkeeping
- Communication
- Interpersonal skills
- Problem-solving
- Prioritization
- Teamwork
- Website updates
- Publication support
- Basic research
- Data collection
- Data tabulation
- Literature summarization
Location
- Washington, District of Columbia
Work Type
- Hybrid Office/Telecommute
- Onsite (60%)
- Occasional travel
Experience Level
- Four years of related experience
Education Level
- High School Diploma, GED, or equivalent knowledge
Salary/Compensations
- $23.04 - $28.79 per hour, plus potential overtime
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Disability coverage
- Retirement and savings benefits
- Paid holidays
- Paid personal leave
- Transportation subsidies
- Education assistance
About the Company
- The National Academy of Medicine (NAM), established in 1970, is an independent organization of eminent professionals from diverse fields including health and medicine; the natural, social, and behavioral sciences, and beyond.
- The NAM serves alongside the National Academy of Sciences and the National Academy of Engineering as an advisor to the nation and the international community.
- The NAM's mission is to advance science, inform policy, and catalyze action to achieve human health, equity, and well-being.
- The NAM Leadership Consortium (LC) brings together leaders from major public and private organizations across all sectors of the nation’s health system.
- The LC is uniquely positioned to align sectors in advancing a continuously learning and improving health system.
- The Consortium's strength lies in the shared commitment of its members to collective progress.
- The LC is grounded in building and sustaining trust by ensuring that the system’s design, priorities, and performance are centered on the needs, preferences, and goals of the people it serves.
Equal Opportunity
- It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, veteran status, or any other characteristic protected by applicable laws.
- It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.