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About the Role

Effective financial control is central to our strategy and operating model. The finance officer plays an essential role in maintaining control over our finances and operations. You will process and monitor financial transactions, liaise with our payroll bureau regarding staff payroll and pensions and support the Head of finance. Green Alliance uses Dynamics 365 Business Central as its accounting system.

Responsibilities

• Process and monitor financial transactions, perform accounting reconciliations and help ensure that Green Alliance’s finances are accurate and up to date.
• Prepare sales invoices and credit notes on our accounting system and email to customer.
• Record purchase invoices and credit notes on accounting /system and allocate to correct expenditure and project codes.
• Obtain approval of invoices in line with our finance handbook.
• Prepare fortnightly invoice payment run and enter to banking system for authorisation.
• Set up new suppliers on accounting system, completing Supplier Information Request forms and undertaking credit checks, where applicable.
• Processing of staff expenses, ensuring compliance with finance handbook, through to payment on banking system.
• Create new customers on accounting system and complete Information Request forms, where applicable.
• Be responsible for collecting funds from members using GoCardless and Stripe where applicable.
• Import credit card transactions to accounting system and prepare expense sheets for cardholders.
• Agree credit card expense sheets to receipts and process for payment.
• Process, reconcile and pay monthly payroll run through a bureau.
• Help to prepare quarterly VAT returns, ensuring compliance with HMRC regulations and the agreed formula for recovery.
• Prepare monthly bank reconciliations from bank import including allocation of all income and expenses to account codes.
• Maintain fixed asset register, adding new assets, calculating monthly depreciation and entering relevant journals to accounting system.
• Assist with providing end of year schedules and reconciliations for the annual audit and answering audit queries.
• Be responsible for the individual membership scheme, maintaining a record of monthly membership income by member, whether the member is a UK taxpayer and preparing the annual Gift Aid claim.
• Assist the Senior partnerships officer in raising invoices for the business circle membership and supporting financial information for funding reports.
• Prepare sales invoices and credit notes on our accounting system for the All Party Parliamentary Party for the environment (APPG) and email to customer.
• Monitor cash receipts for APPG invoices and prepare management accounts for the APPG.
• Provide any other support, which may reasonably be requested to be undertaken within the scope of this post.

Requirements

• AAT level 3 or ACCA qualification
• Knowledge of charity finance/accounting and the relevant issues impacting the sector.
• Experience of processing all financial transactions to the books of prime entry.
• Understanding the nature of income streams within a charity, particularly grant and contract income and knowledge of accounting for restricted and unrestricted funds.
• Understanding the principles of VAT and how to account for VAT.
• Experience of using Microsoft Office as a platform for emails and documents.
• Experience of implementing financial processes to achieve efficiencies.
• Confident in using excel and preparing financial reconciliations.
• Excellent attention to detail.
• Ability to act on your own initiative and exercise sound judgment.
• Good organisational skills and time management, and excellent communication skills.
• Flexible team worker, able to contribute to an inclusive work culture.
• Experience of using Dynamics 365 Business Central (Desirable)
• Understanding of project costing (Desirable)
• Knowledge of payroll and pensions (Desirable)
• All applicants must have the right to work in the UK.
• You will be required to provide evidence of your right to work in the UK during the recruitment process.
• We are unable to sponsor the renewal of work visas for people who have short-term permission to work in the UK.

Skills

• Financial control
• Financial transactions processing
• Financial reconciliations
• Accounting
• Payroll processing
• Pensions liaison
• Microsoft Office
• Excel
• Organisation
• Administration
• Communication
• Attention to detail
• Initiative
• Judgment
• Time management
• Teamwork
• Dynamics 365 Business Central
• Project costing
• VAT accounting
• Gift Aid claims

Location

• Central London (Office)
• Remote (for working from home)

Work Type

• Part-time
• Hybrid working
• Permanent contract
• Flexible working pattern

Experience Level

• Starting salary will be commensurate with experience.

Education Level

• AAT level 3 or ACCA qualification

Salary/Compensations

• £ 36,192 to £39,936 (pro rata for 0.4FTE)

Benefits

• Holiday: 25 days per year (pro rata) in addition to statutory holidays and the period between Christmas and New Year.
• Pension: Auto-enrolment pension with Aviva. Employees receive a pension contribution up to 7.5 per cent of gross salary.
• IT hardware and other equipment needed for working from home provided.
• Interview travel expenses will be reimbursed.

About the Company

• Green Alliance uses Dynamics 365 Business Central as its accounting system.
• Green Alliance's office is in central London and is fully accessible.

Equal Opportunity

• We are committed to making this process inclusive and accessible.