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About the Role

Wilson Elser is seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys in a fast-paced law firm environment. This role is crucial for managing case matters, coordinating filings and calendars, and ensuring seamless communication to support high-quality legal services.

Responsibilities

• Provide support and administrative assistance to attorneys and colleagues
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
• File documents in state, federal, and appellate courts using electronic filing applications
• Communicate with court personnel regarding procedures, rules, and deadlines
• Manage incoming mail, notices, and document distribution
• Maintain electronic and client files within the document management system
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports
• Enter attorney time and assist with billing support, client budgets, and billing inquiries
• Prepare expense reports and assist with travel arrangements
• Manage vendor invoices, reimbursements and check requests
• Assist with client billing inquiries, budgets, appeals and collections
• Support additional projects and operational initiatives as needed

Requirements

• High school Diploma or equivalent required
• 3+ years of administrative experience, preferably within a law firm or litigation environment
• Familiarity with legal terminology, document formatting and court procedures
• Experience with electronic filing systems preferred
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
• Strong organizational skills with the ability to manage multiple deadlines
• Ability to maintain strict confidentiality
• Comfortable working in an in-office/hybrid environment

Location

• San Francisco Office

Work Type

• Hybrid

Experience Level

• 3+ years of administrative experience

Education Level

• High school Diploma or equivalent

Salary/Compensations

• $80,000—$110,000 USD

Benefits

• 401(k) retirement savings plan
• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• 401k match
• Generous PTO plan
• Access to corporate discount plans

About the Company

• Wilson Elser is a national law firm with over 1,400 attorneys across 46 offices nationwide.
• Recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal’s survey of the nation’s largest law firms.
• The firm's culture is built on collaboration, innovation, client service, and mutual respect.
• Committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
• Committed to attracting and retaining professionals who value each other and the service provided by embracing Teamwork, Collaboration, Client Service, and Innovation.

Equal Opportunity

• Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.
• Employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.