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About the Role

The Lease & Data Administrator plays a key role in supporting our Development team across the UK & Ireland by maintaining accurate lease and property data, managing key real estate records, and supporting systems and processes for effective estate management. This role offers the opportunity to develop analytical skills by contributing to reporting, dashboards, and data-driven insights that support estate optimization and cost control.

Responsibilities

Maintain accurate lease and property data across core systems, ensuring completeness, consistency, and audit readiness.
Track key lease events including rent reviews, expiries, break options, and renewals, ensuring critical dates are proactively managed.
Maintain core property records, including landlord details, ownership structures, and contractual obligations.
Support validation of service charge, rates, insurance, and other property costs, ensuring alignment with lease terms and industry best practice.
Work closely with Real Estate Accounts and lease management teams to ensure contractual liabilities are accurately reflected in payment schedules.
Assist in reviewing landlord charges and supporting query resolution or challenge processes where required.
Maintain and administer property and lease management systems.
Ensure lease documentation and supporting records are correctly stored, controlled, and accessible for audit purposes.
Act as a point of contact for internal and external audits, ensuring high standards of data integrity and governance.
Coordinate contracts, tenders, and procurement activities, ensuring documentation is accurate, milestones are tracked, and governance requirements are met.
Manage development and construction data systems, including document uploads, version control, user access, and audit readiness.
Produce and maintain regular reporting on lease events, costs, and key estate metrics.
Support the development of dashboards and reporting tools to improve visibility across the estate.
Provide accurate, timely data to support internal stakeholders and franchisee communications.
Support and act as a central coordination point for lease and property data across Estates, Development, and Finance teams.
Participate in cross-functional meetings, ensuring data is aligned and consistent across the business.
Improve and streamline reporting processes, reducing manual work and enhancing data quality.
Support the development of dashboards and visualisations to provide clearer insight into estate performance.
Analyze trends across lease and property data to support decision-making.
Explore opportunities for automation, forecasting, or enhanced analytics to support estate planning and cost management.

Requirements

Experience in lease administration, property data management, or a similar real estate support role.
Strong understanding of commercial leases, including key terms, obligations, and financial structures.
Excellent attention to detail, with a focus on data accuracy, validation, and governance.
Strong organizational skills, with the ability to manage multiple priorities and deadlines.

Skills

Data analysis
Data visualization
Power BI
Tableau
Excel
Data structures
Data quality
Validation principles
Analytical mindset

Location

UK
Ireland

Work Type

Full-time

Experience Level

Mid-level

About the Company

McDonalds has run its business in the UK since 1974 and currently operates over 1500 restaurants across the UK and Ireland, serving almost four million customers each day.
McDonalds is one of the UKs largest private sector employers, employing over 170,000 people.
Our Global vision is to build a better McDonalds and in the UK and Ireland we are working hard to be the UK & Irelands best-loved restaurant company.
McDonalds is defined by its culture. Our culture shapes and informs everything we think and everything we do.
Our values drive our culture and shape our beliefs, our priorities and our actions.
Serve: We put our customers and our people first
Inclusion: We open our doors to everyone
Integrity: We do the right thing
Community: We are good neighbours
Family: We get better together
At McDonalds we are People from all Walks of Life...
People are at the heart of everything we do, and they make the McDonalds experience.
We embrace diversity and are committed to creating an inclusive culture that means people can be their best authentic self in our restaurants and offices, which helps us to better serve our customers.
We have a strong heritage of diversity and representation within our communities, which we are proud of.
The diversity of our people, customers, Franchisees and suppliers gives us strength.
We do not tolerate inequality, injustice or discrimination of any kind.
We also recognise our responsibility as a large employer to continue being active in our communities, helping to develop skills and drive aspirations that will help people to be more aware of the world of work and more successful within it, whether with McDonalds or elsewhere.

Equal Opportunity

We embrace diversity and are committed to creating an inclusive culture that means people can be their best authentic self in our restaurants and offices, which helps us to better serve our customers.
We have a strong heritage of diversity and representation within our communities, which we are proud of.
The diversity of our people, customers, Franchisees and suppliers gives us strength.
We do not tolerate inequality, injustice or discrimination of any kind.