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About the Role

Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation, and filing. Trains other staff members, makes travel arrangements, manages calendars, and communicates with customers and employees.

Responsibilities

• Trains other staff members to perform work activities, such as using computer applications.
• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Makes travel arrangements.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.

Requirements

• Previous administrative experience is required.

Skills

• Bookkeeping
• Typing
• Word processing
• Office machine operation
• Filing
• Computer applications
• Answering telephones
• Directing calls
• Taking messages
• Running errands
• Preparing meeting agendas
• Recording minutes
• Transcribing minutes
• Making travel arrangements
• Completing work schedules
• Managing calendars
• Arranging appointments
• Opening and routing mail
• Answering correspondence
• Preparing outgoing mail
• Compiling records
• Copying records
• Sorting records
• Filing records
• Completing bills
• Completing contracts
• Completing policies
• Completing invoices
• Completing checks
• Operating photocopiers
• Operating scanners
• Operating facsimile machines
• Operating voice mail systems
• Operating personal computers
• Typing correspondence
• Formatting correspondence
• Proofreading correspondence
• Editing correspondence
• Typing reports
• Formatting reports
• Proofreading reports
• Editing reports
• Reviewing files
• Reviewing records
• Reviewing documents
• Responding to requests
• Computing data
• Recording data
• Proofreading data
• Processing documents
• Preparing documents
• Maintaining filing systems
• Maintaining inventory systems
• Maintaining mailing systems
• Maintaining database systems
• Updating filing systems
• Updating inventory systems
• Updating mailing systems
• Updating database systems
• Communicating with customers
• Communicating with employees
• Answering questions
• Disseminating information
• Explaining information
• Taking orders
• Addressing complaints
• Collecting money
• Counting money
• Disbursing money
• Performing basic bookkeeping
• Completing banking transactions
• Troubleshooting office equipment problems

Location

• UBS - 11 Madison Avenue, New York, NY 10010

Work Type

• Full time
• Onsite

Experience Level

• Entry Level

Salary/Compensations

• $21.00 per hour

Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Employee Referral Bonus

About the Company

• Become part of Restaurant Associates, the industry’s leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations! Voted Glassdoor's Employee Choice Awards- Best Places to work This is R/A !
• Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Equal Opportunity

• Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
• We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.