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About the Role
A busy principal in Tribeca is seeking an experienced, highly proactive Full-time House Manager/Personal Assistant to oversee the day-to-day operations of a luxury residence. This is an excellent opportunity for someone who enjoys taking ownership, anticipating needs, and keeping a household running seamlessly with minimal direction.
Responsibilities
- Oversee the daily operations and maintenance of a luxury residence.
- Coordinate and manage household vendors, including plumbers, electricians, HVAC technicians, repair professionals, and other service providers from scheduling through project completion.
- Obtain estimates, compare pricing, and present recommendations while overseeing projects to ensure quality work and timely completion.
- Manage home repairs, maintenance schedules, and preventative upkeep.
- Maintain household inventory and ensure bathrooms, kitchen, pantry, and household supplies are always fully stocked.
- Reset and maintain the home daily, including making beds, handling dishes, taking out trash, organizing spaces, and ensuring the residence is guest-ready at all times.
- Maintain outdoor areas and complete seasonal household checklists.
- Create and maintain household systems, manuals, vendor contacts, warranties, and service records.
- Proactively identify maintenance issues before they become problems and coordinate appropriate solutions.
- Run personal errands, including returns, shipping, dry cleaning, prescription pick-up, and other day-to-day tasks.
- Coordinate appointments, reservations, and scheduling as needed.
- Manage vehicle maintenance, inspections, and servicing.
- Handle miscellaneous personal and household logistics efficiently and discreetly.
Requirements
- Previous experience managing a private residence as a House Manager.
- Exceptionally proactive and able to work independently with little to no supervision.
- A natural problem solver who anticipates needs before being asked.
- Excellent vendor management and project coordination skills.
- Organized, detail-oriented, and solutions-driven.
- Takes pride in maintaining a beautifully run household.
- Trustworthy, discreet, and professional.
- Understands luxury home standards and white-glove service expectations.
- Lives locally and can respond when household emergencies arise.
- Minimum 5+ years of experience as a House Manager, Estate Manager, Executive Housekeeper, or Personal Assistant supporting a private household.
- Prior experience working in a luxury private residence with high service standards is required.
- Demonstrated ability to independently manage multiple household projects from planning through completion.
- Strong knowledge of home maintenance, preventative care, household systems, and coordinating repairs.
- Proven experience managing vendors, negotiating pricing, reviewing proposals, and overseeing contractors.
- Exceptional organizational and project management skills with meticulous attention to detail.
- Tech-savvy and comfortable using digital calendars, task management systems, spreadsheets, and smart home technology.
- Excellent written and verbal communication skills.
- Highly proactive with the ability to anticipate needs and solve problems before they arise.
- Professional, polished, discreet, and able to maintain complete confidentiality.
- Comfortable working around children and coordinating with other household staff.
- Able to lift and carry household supplies as needed and perform light hands-on household tasks when appropriate.
- Valid driver's license and clean driving record preferred.
- Must be legally authorized to work in the United States.
- Must be able to pass a comprehensive background check and have outstanding, verifiable references from previous private employers.
Skills
- Vendor management
- Project coordination
- Home maintenance
- Preventative care
- Household systems
- Repair coordination
- Negotiating pricing
- Reviewing proposals
- Overseeing contractors
- Organizational skills
- Project management
- Attention to detail
- Digital calendars
- Task management systems
- Spreadsheets
- Smart home technology
- Written communication
- Verbal communication
- Confidentiality
Location
- Tribeca
Work Type
- Full-time
Experience Level
- 5+ years of experience
Salary/Compensations
- 110,000-120,000