Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

We are seeking a well-organized and flexible Office Manager to ensure our NYC office runs smoothly, safely, and efficiently. This role involves coordinating administrative duties, managing a small support team, overseeing facilities and vendor relationships, supporting executive and client hospitality, and ensuring compliance with building and safety protocols. The ideal candidate will be self-motivated and strategic with leadership capabilities.

Responsibilities

• Support and oversee daily operations of a 150-person office, ensuring a polished and professional environment.
• Monitor housekeeping standards and maintenance needs, oversee conference room management and AV/tech readiness for client and board meetings.
• Manage relationships with property landlord and facilities operations including securing access cards, freight operations, building requests and small repairs.
• Coordinate office moves, seating charts, and space planning as headcount evolves.
• Supervise the maintenance of office equipment, including coffee machines, appliances, furniture and other office repairs as needed.
• Manage inventory of all office supplies and necessities, including food and beverage.
• Coordinate sensitive HR administration and assist in the onboarding process for new hires and office transfers.
• Plan and manage office events (holiday parties, town halls, client events) in coordination with HR/Marketing.
• Assist and participate as needed in ad hoc activities and special projects with various departments.
• Manage a small office support team responsible for greeting and caring for the office, all visitors and employees.
• Set schedules, coverage plans, and performance expectations for the office team.
• Serve as the point of escalation for administrative issues across departments.
• Provide administrative support as required to Office Leadership and work with global Office Management Team to ensure information flow and best practices.
• Manage telephone coverage, mail, and general office administration.
• Own and manage NY office operating budget, including facilities, supplies, and vendor contracts.
• Review and approve invoices; track spend against budget and identify cost efficiencies.
• Liaise with Finance on expense coding and reporting.
• Serve as key liaison for vendor relations, including existing food and beverage programs, stationery and office supplies, contractors and building management.
• Manage vendor contracts (catering, cleaning, office supplies, courier, IT hardware support, plants/décor) including negotiating service agreements and managing vendor performance/SLAs.
• Support firm's business continuity/emergency preparedness plans specific to NYC (e.g., severe weather, transit disruptions).
• Maintain compliance with NYC Fire Department (FDNY) occupancy/safety requirements, including fire drills and floor warden coordination.
• Maintain office-related records, contracts, compliance documentation, and office specific policies and procedures.
• Ensure compliance with NYC fire/life-safety codes, building access protocols and firm security policies.

Requirements

• At least 3-5 years of relevant office management experience.
• Energetic individual with attention to detail and ability to prioritize.
• Work well under pressure and in a fast-paced environment.

Skills

• Strong communication and collaboration skills.
• Excellent interpersonal and organizational skills.
• Strong desire to learn and succeed.
• Strong verbal and written English language skills.
• Proficient in Microsoft Office Suite, specifically Word and Excel.
• Excellent influencing, problem solving and negotiation skills.

Location

• NYC

Work Type

• Onsite

Experience Level

• 3-5 years

Education Level

• Bachelor's degree preferred

Salary/Compensations

• $125,000- $140,000

Benefits

• Competitive benefits and wellness package, including medical, dental and vision coverage.
• 401k (Roth and pre-tax options) with company-match.
• 25 vacation days, and 13 holidays annually.
• One-month sabbatical after every five years of service.
• Company paid life and disability insurance.
• Education assistance program.
• Lunch stipend.

About the Company

• Partners Group is a global firm focused on delivering high quality private markets investments via bespoke portfolio solutions that meet the needs of our clients.
• As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded.