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About the Role
Deliver high-level administrative, operational, and program support, requiring strong judgment, exceptional organizational skills, and the ability to excel in a fast-paced, evolving environment.
Responsibilities
- Manage complex executive calendars and cross-time-zone scheduling
- Coordinate domestic/international travel and detailed itineraries
- Prepare meeting agendas, briefing materials, presentations, and follow-ups
- Serve as primary contact for executive communications and meeting requests
- Process expenses, purchase requests, invoices, and administrative transactions
- Coordinate leadership meetings, workshops, offsites, and team events
- Partner with Finance, P&C, Communications, Procurement, and cross-functional teams
- Manage vendor activities, POs, SoWs, contracts, and invoice processing
- Support lab/office operations, space planning, equipment moves, and site services
Requirements
- 7+ years of administrative experience supporting senior leaders
- Experience with complex calendars, travel, and event coordination
- Proficiency with Google Workspace, Microsoft Office, Zoom
- Experience in biotech, healthcare, or global matrix organizations
- Familiarity with procurement, contracts, and financial processes
- Experience using digital productivity or AI-enabled tools
Skills
- Google Workspace
- Microsoft Office
- Zoom
- Procurement
- Contracts
- Financial processes
- Digital productivity tools
- AI-enabled tools
Location
- South San Francisco, CA
Work Type
- Long-Term Contract
Experience Level
- Senior
Salary/Compensations
- $35-$38/hr
Benefits
- Medical
- Dental
- Vision
- Paid Sick Leave
- 401 (k)
About the Company
- Our client is a world leader in biotechnology and life sciences.