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About the Role

The Paralegal Manager oversees staffing, utilization, professional development, and daily operations for the Corporate paralegal team. This role collaborates with attorneys and Practice Directors to manage resources, balance workloads, support performance, and enhance team effectiveness through process improvements and innovation, including AI tools.

Responsibilities

• Oversee staffing, resource allocation, and workflow management for the Corporate practice groups.
• Manage paralegal time, capacity, and availability through analysis of reports for efficient matter assignment and load balancing.
• Oversee work assignment policies, procedures, and systems, including assignment tracking, time-entry compliance, and time off requests.
• Manage departures and transitions, including work handoff, assignment reallocation, and knowledge transfer.
• Serve as a point person for issue-spotting, problem-solving, and resolution on staffing, workflow, and team-related matters.
• Assist with recruiting and hiring processes, including identifying needs, interviewing, and selecting candidates.
• Plan and lead the onboarding and orientation of new paralegals.
• Manage the performance review process for Corporate paralegals, supporting a culture of feedback and coaching.
• Monitor, escalate, and help address performance issues in coordination with Firm leadership and Human Resources.
• Serve as a resource to paralegals by providing guidance, mentorship, and connections to development resources.
• Identify training and development needs and help design and implement substantive training programs.
• Connect regularly with paralegals to monitor morale, solicit feedback, and address concerns.
• Develop and lead initiatives that foster team cohesion, engagement, and connection across the group.
• Liaise with client or Firm contacts regarding staffing protocols, best practices, and secondment coordination.
• Collaborate with Practice Directors and Firm stakeholders to support operational goals and service delivery.
• Identify operational inefficiencies and recommend/implement process improvements.
• Identify opportunities to leverage automation and AI tools to improve workflows and help develop related training, governance, and best practices.
• Facilitate communication across paralegal cohorts, including drafting and managing communications.
• Coordinate group meetings, including developing agendas, identifying topics, and organizing presentations.
• Assist with annual budget preparation, operational expense tracking, and related reporting.
• Prepare or contribute to management reporting on utilization, staffing trends, hiring needs, and other key operational metrics.
• Perform other duties as assigned.

Requirements

• 5+ years of experience at a law firm or professional services firm.
• Demonstrated experience managing staffing, resource allocation, utilization, and workflow coordination in a fast-paced professional services environment.
• Strong leadership and people management skills, including experience with coaching, mentoring, performance management, and employee development.
• Excellent judgment and problem-solving skills, with the ability to assess competing priorities and make sound, timely decisions.
• Strong interpersonal and communication skills, with the ability to work effectively with attorneys, paralegals, clients, and administrative leadership.
• Ability to work both independently and collaboratively in a fast-paced, demanding environment.
• Strong attention to detail and a high degree of self-motivation, with the ability to produce accurate, timely, and complete work product.
• Strong organizational and project management skills, with close attention to detail and the ability to manage multiple priorities simultaneously.
• Strong technical skills including proficiency in MS Office programs such as Outlook, Word, and Excel.
• Must be flexible and willing to work outside of core business hours as necessary.

Skills

• Staffing
• Resource allocation
• Utilization
• Workflow coordination
• Leadership
• People management
• Coaching
• Mentoring
• Performance management
• Employee development
• Judgment
• Problem-solving
• Interpersonal skills
• Communication skills
• Collaboration
• Attention to detail
• Self-motivation
• Organizational skills
• Project management
• MS Office (Outlook, Word, Excel)
• Automation tools
• AI tools

Location

• New York

Work Type

• Hybrid

Experience Level

• 5+ years

Education Level

• Bachelor’s degree required
• Knowledge of legal principles and practices a plus

Salary/Compensations

• $160,000 to $190,000

About the Company

• Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms, established in 1884 with approximately 2,000 lawyers.
• The Firm is headquartered in New York with offices in Beijing, Boston, Brussels, Dallas, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Singapore, Tokyo and Washington, D.C.
• The Firm provides coordinated legal advice and transactional capability to clients around the globe.

Equal Opportunity

• Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity.
• The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status.
• This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.