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About the Role

The Projects Coordinator is an integral part of the Projects team, working closely with Project Managers and cross-functional teams to support Secretly Group releases. Candidates must be highly organized with strong attention to detail and time management skills. The ideal candidate is eager to learn, proactively contributes to campaign execution, and develops the knowledge to provide meaningful project support throughout the album campaign cycle.

Responsibilities

Serve as day-to-day direct support for Project Managers on assigned projects, functioning as an embedded member of the Core Project Team.
Coordinate elements of the album campaign cycle.
Develop a comprehensive understanding of assigned campaigns, including timelines, priorities, and action items.
Coordinate logistics for and participate in Project team communications, including planning and scheduling meetings, sharing agendas, taking minutes, and distributing action items.
Assist in generating UPCs and ISRCs and work with the A&R team to collate Label Copy for all recordings.
Prepare and deliver metadata and other NRI materials for distribution title set-up via RIOT.
Manage production deadlines, strategize stock pressing quantities, investigate quotes, and place internal production orders for physical audio formats, merch, and value adds.
Serve as the liaison between Projects and Production staff.
Collect assets from artists, managers, and 3rd parties.
Disseminate assets to the wider label team via Basecamp, AirTable, Slack, and other shared resource tools.
Organize and update project management hubs (e.g., Basecamp, AirTable) with project information, ensuring accuracy and up-to-date status.
Assist in coordinating inventory management for projects, including artist, label, and retail needs.
Optimize campaigns across digital and physical retail space by working closely with the DSP team, Retail team, and Secretly Distribution.
Assist Project Managers and Operations management staff with special projects as needed.

Requirements

Excellent communication and organizational skills are essential.
Must possess strong problem-solving and analytical skills.
Must be able to demonstrate independent thought and action while operating in sync with a team.
Ability to set priorities and meet deadlines.
Effectively manage multiple concurrent projects.
Background of 1-2 years in music industry preferred.
Knowledge of and enthusiasm for the Secretly Group artist roster.

Skills

Organization
Attention to detail
Time management
Communication
Problem-solving
Analytical skills
Independent thought
Teamwork
Prioritization
Deadline management
Project management
Asset collection
Asset dissemination
Inventory management
Metadata preparation
Production coordination

Location

Brooklyn, NY
Bloomington, IN

Work Type

Full-time
40/week
Monday-Friday
9 am-6 pm

Experience Level

1-2 years in music industry preferred

Salary/Compensations

$55,250

Benefits

Paid holidays including end of the year closure
Paid Time Off policy
Separate Sick Days bank
401K with corporate matching
12 weeks for parental leave after birth or adoption paid at 100% of salary
Commuter Benefit
Volunteer Hours Matching Policy
Employee Assistance Program
Medical Health insurance covered at 100% for employee-only medical premiums
Dental & Vision insurance

About the Company

Secretly Group is a leading, independently owned music company.
Major divisions include record labels Dead Oceans, Jagjaguwar, and Secretly Canadian, and music publisher Secretly Publishing.
Headquartered in Bloomington, Indiana, Secretly Group also maintains offices in Brooklyn, London, Los Angeles, and Chicago.
Founded in 1996, its roster counts Phoebe Bridgers, Bon Iver, Mitski, Angel Olsen, Japanese Breakfast, Whitney, Jamila Woods, Sharon Van Etten, Unknown Mortal Orchestra, Claud, MUNA, Slowdive, and Khruangbin among others.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.