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About the Role

Implement and maintain effective property management systems and procedures for critical building infrastructure, mechanical, electrical, vertical transportation, and public health services. Protect and enhance landlord-owned plant and equipment, while contributing to the health, safety, and wellbeing of building users. This may include setting up these systems in new buildings.

Responsibilities

• Organize and attend monthly meetings with service partners.
• Monitor and analyze plant and system functionality via Building Management System.
• Perform random checks of critical plant operation and report findings.
• Review contractor reports, proposals, and KPIs.
• Conduct regular audits and inspections of plant areas and equipment.
• Ensure statutory compliance and risk management according to client and business expectations.
• Review planned and reactive maintenance to manage building infrastructure resilience.
• Attend site during annual power downs and essential works, and be available for emergency call-outs.
• Verify contractor Risk Assessments, insurances, and accreditations are up-to-date.
• Ensure the Pressure Vessel Written Scheme is current.
• Manage Water Treatment regimes and ensure logbooks are up-to-date.
• Manage Lift Inspections status and report findings.
• Ensure all statutory inspections are completed by due dates and monitor actions.
• Report accurately via the business risk management system, demonstrating risk management and providing an audit trail.
• Provide day-to-day technical and operational support to the property management team and occupiers.
• Support the use of a Permit to Work System and check method statements/risk assessments.
• Liaise with the building management team and occupiers regarding operational and technical matters.
• Undertake regular audits of the maintenance program.
• Review call out sheets and investigate as necessary.
• Review CAFM system, including PPM and reactive works.
• Perform random verification of PPM works.
• Prepare and manage engineering service charge budgets, including procurement.
• Control budgets, prepare specifications, raise orders/instructions/contracts, and verify invoices.
• Develop, implement, and manage environmental and energy conservation programs.
• Advise on potential problems, improvements, and cost savings.
• Analyze monitoring and targeting reports and take necessary action.
• Arrange and action recommendations from independent energy audits.
• Analyze and manage engineering data/reports, ensuring appropriate follow-up.
• Identify and agree specialist consultant roles and review their briefs.
• Manage other audit reports and monitor progress.
• Implement, manage, and develop the Ventify planned maintenance system.
• Develop and maintain the base building asset register.
• Review and develop site-specific maintenance tasks.
• Ensure drawings and O&Ms are updated to reflect system changes.
• Develop, implement, and maintain a site-specific Plant Replacement Programme.
• Ensure engineering service specifications, contracts, and documentation accurately represent service requirements.
• Assist in the preparation of contract documentation, including tender documents, agreements, and specifications.
• Manage tendering procedures and analyze tenders.
• Undertake post-tender interviews.
• Agree and/or produce a client contract placing report.
• Manage contractors closely during mobilization and completion.
• Appraise the building management team of new developments or problematic issues.
• Report on any emergency incidents.
• Report on concerns relating to plant operation or failure to maintain resilience.
• Report on occupier conflicts or relationship issues.
• Ensure electronic security systems are fully operational and maintained.
• Liaise with the Engineering and Design Consultancy Systems Department as required.
• Ensure maintenance contracts are in place.
• Ensure engineering standards executed in building management meet promoted standards and operational manual details.

Requirements

• Previous experience of contract management is ideal.
• Knowledge of compliance with current legislation, including water quality, statutory maintenance tasks, lift inspections, and Health and Safety.
• Understanding of the technical operations of plant and equipment.
• Experience of compliance and implementing a Permit to Work system.
• Experience and knowledge of SFG 20 or PPM.
• Experience with CAFM systems, including setup and maintenance.
• Knowledge of managing budgets and compiling reports.
• Ability to review data and utilize it for optimal outcomes.
• Experience working across teams, including internal teams, clients, and service partners.
• Knowledge of processes such as the tender process and mobilization.
• Experience in ensuring processes and guidelines are adhered to in line with required standards.

Skills

• Contract management
• Compliance with legislation (water quality, statutory maintenance, lift inspections, Health and Safety)
• Technical operations of plant and equipment
• Permit to Work system implementation
• SFG 20 or PPM knowledge
• CAFM systems (setup and maintenance)
• Budget management
• Report compilation
• Data analysis and utilization
• Team collaboration (internal, client, service partners)
• Tender process knowledge
• Mobilization process knowledge
• Adherence to processes and guidelines

Work Type

• Full-time

Benefits

• Refer to Benefits Booklet for more information.