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About the Role

Provide professional administrative support to The Bridge Co.’s staff by maintaining efficient and effective administrative services and ensuring all activities are carried out in a timely and effective manner.

Responsibilities

• Provide administrative support for matters relating to the premises and operations including facilities management, security, insurance, transport, etc.
• Handle mails, emails, phone calls, and correspondence professionally
• Maintain filing systems, records, and documentation
• Prepare reports, letters, and meeting minutes
• Coordinate meetings, appointments, and travel arrangements
• Monitor office supplies and place orders when needed
• Assist in data entry and maintaining databases
• Support HR, finance and other departments with administrative tasks
• Ensure proper organization of office operations and documents
• Perform any other duties assigned by management
• Ensure proper delivery of mail to the correct personnel and handle outgoing mail activities of The Bridge Co. to ensure accurate delivery of mail to the correct destinations
• Monitor cleaners’ activities which include (cleaning offices and furniture, disposing of garbage, cleaning and polishing toilets, taps, sinks, and mirrors, washing floors, removing stains, vacuuming, etc.) to ensure that they are working in an efficient and effective manner.

Requirements

• Bachelor’s degree/ Diploma in Human Resources, Business Administration or related field.
• Minimum of 2 – 3 years of experience in the same or related field.
• Mandatory proficiency in German and English Language, and Arabic is an added value.
• High level of verbal and written communication skills.
• Excellent Computer skills, Operating systems, Microsoft Office suite and others.
• Reliable and Dependable
• Accountability
• Organizing and Planning Skills
• Teamwork

Skills

• German Language
• English Language
• Arabic Language
• Verbal communication skills
• Written communication skills
• Computer skills
• Operating systems
• Microsoft Office suite

Experience Level

• 2-3 years

Education Level

• Bachelor's degree/ Diploma