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About the Role

The Office Operations team ensures the smooth and efficient functioning of the Firm’s day-to-day operations by managing infrastructure, systems, and services related to office workplaces, operational services, security, safety, PA support, document production, translation, and travel services. The team also manages client-facing areas, aiming for a world-class client experience, and promotes environmental sustainability in daily operations.

Responsibilities

Provide general administrative support to partners and lawyers in the Corporate M&A/Private Equity Practice, including arranging meetings, booking rooms, handling calls, supporting travel needs, and processing expense reimbursements.
Prepare legal documents, correspondence, and communications, potentially liaising directly with clients for meeting organization.
Collaborate with the Billings team to prepare invoices, liaising with various business support groups.
Assist with setting up new matters on New Business Intake and facilitate conflicts clearance.
Work with the Business Development team regarding client connections and maintaining the CRM database.
Plan and organize workflow to meet established time constraints and deadlines.
Exercise good judgment, ask clarifying questions, and communicate feedback, concerns, issues, and workarounds efficiently.

Requirements

6+ years of experience supporting lawyers and professional support lawyers in a law firm is preferred.
Knowledge of billing systems (e.g., 3e) and expense management systems.
Familiarity with MS Office, particularly MS Word (including typing and formatting) and PowerPoint.
Experience booking domestic and international travel is preferred.
Professional telephone manner.
Excellent organization and time management skills.
Good judgment, ability to ask questions, and strong communication skills.
High level of integrity and diligence.
Ability to build strong relationships.
Ability to work independently and in a team environment.
Excellent attention to detail.

Skills

MS Office
MS Word
MS PowerPoint
Billing systems
Expense management systems
Client relationship management
Communication
Organization
Time management
Attention to detail

Experience Level

6+ years

About the Company

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business—specific to the relevant office—before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.

Equal Opportunity

We are committed to creating a fair workplace and encourage applications from all ages, cultural backgrounds, First Nations communities, genders, sexual orientations, as well as people who have family or carer responsibilities.
We encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself.
If you are a candidate with a disability, let us know how we can provide you with additional support.