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About the Role

This role offers an opportunity to become part of a highly experienced team delivering solutions for some of Australia's most critical assets, gaining exposure to a diverse portfolio of fuel terminals, storage facilities, refining infrastructure, and capital projects. You will work alongside industry experts and develop valuable experience across the full asset lifecycle.

Responsibilities

• Provide end-to-end project administration support across multiple workstreams.
• Coordinate project procurement activities, including raising purchase requisitions, tracking orders, and liaising with vendors and internal procurement teams.
• Coordinate documentation, reporting, and project correspondence.
• Maintain project records, procurement registers, and systems (SAP, SharePoint, MS Office).
• Support project and delivery teams with scheduling, reporting, and deliverables tracking.
• Manage onboarding, timesheets, procurement coordination, and general logistics.
• Ensure timely follow-up on key actions, procurement milestones, deadlines, and outstanding items.
• Assist with document control, ensuring compliance with project, procurement, and client requirements.
• Liaise with internal stakeholders, procurement teams, and site teams to keep projects moving efficiently.

Requirements

• Proven experience in a Project Administrator role within bulk storage, fuels, refining and terminal infrastructure sectors environments or similar.
• Exposure to procurement, purchasing, or supply chain coordination within a project environment.
• Strong systems capability including SAP (or other ERP), SharePoint, and MS Office Suite.
• Highly organised with strong attention to detail and the ability to manage competing priorities.
• Experience supporting maintenance, engineering, or project delivery teams in a high-volume environment.
• Strong communication skills with the ability to engage across multiple stakeholders and vendors.
• Proactive approach with strong follow-up and coordination capability.
• Ability to work effectively in a fast-paced, deadline-driven environment.

Skills

• SAP
• SharePoint
• MS Office Suite
• Procurement
• Purchasing
• Supply chain coordination
• Document control
• Scheduling
• Reporting
• Deliverables tracking
• Onboarding
• Logistics management
• Communication

Location

• Australia

Work Type

• Hybrid
• Full-time

Benefits

• Hybrid work arrangement (1-2 days from home per week)
• 16 weeks of paid primary parental leave
• Complimentary salary continuance insurance
• Discounted Medibank health insurance
• Individual Development Plan
• Wellness Program with AIA Vitality
• OneRewards Discount Program

About the Company

• UGL provides engineering, construction, and maintenance services across industries including oil and gas, power, renewables, resources, water, defence, and telecommunications.
• As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles.

Equal Opportunity

• We are an Equal Opportunity Employer and strongly encourage applications from women, people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds.