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About the Role

The Office Operations team ensures the smooth and efficient functioning of the Firm’s day-to-day operations by managing infrastructure, systems, and services related to office workplaces, operational services, security, and safety. The team also provides PA support, manages document production, translation, and travel services, and oversees client-facing areas to ensure a world-class visitor experience. Additionally, the team leads the Firm's environmental sustainability efforts in daily operations.

Responsibilities

Provide general administrative support to partners and lawyers in the Project Finance Practice, including arranging meetings, booking rooms, handling calls, supporting travel, and processing expense reimbursements.
Prepare legal documents, correspondence, and communications, potentially liaising directly with clients for meeting organization.
Collaborate with the Billings team on invoice preparation and liaise with various business support groups.
Assist with setting up new matters on New Business Intake and facilitate conflicts clearance.
Work with the Business Development team on client connections and maintaining the CRM database.
Plan and organize workflow to meet deadlines and established time constraints.
Exercise good judgment, ask clarifying questions, and communicate feedback, concerns, issues, and workarounds efficiently.

Requirements

Experience supporting lawyers and professional support lawyers in a law firm is preferred.
Knowledge of billing systems (e.g., 3e) and expense management systems.
Familiarity with MS Office, particularly MS Word (including typing and formatting) and PowerPoint.
Experience booking domestic and international travel is preferred.
Professional telephone manner.
Excellent organization and time management skills.
Good judgment, ability to ask questions, and strong communication skills.
High level of integrity and diligence.
Ability to build strong relationships.
Ability to work independently and as part of a team.
Excellent attention to detail.

Skills

MS Office
MS Word
MS PowerPoint
Billing systems
Expense management systems
CRM database management
Communication skills
Time management
Organization skills
Attention to detail
Interpersonal skills

Location

Global

Work Type

Onsite
Remote
Hybrid

Experience Level

Preferred experience in supporting lawyers and professional support lawyers in a law firm.

About the Company

The Firm's Office Operations team ensures the smooth and efficient functioning of day-to-day operations.
The team manages global and local infrastructure, systems, and services related to office workplaces, operational services, security, and safety.
Services include PA support, document production, translation, and travel.
The team is responsible for client-facing areas, aiming for a world-class visitor experience.
The team leads in environmentally sustainable operations.

Equal Opportunity

Committed to creating a fair workplace and encourage applications from all ages, cultural backgrounds, First Nations communities, genders, sexual orientations, and people with family or carer responsibilities.
Encourage discussion about any adjustments required for the recruitment process or the role.
Provide additional support for candidates with disabilities.