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About the Role

We are looking for a highly organized, proactive, and trustworthy individual to support our Founder & Managing Director and our Managing Partner in daily operations. Ideally, you have prior experience as an Executive Assistant, Personal Assistant, or in a similar role, preferably within the agency, creative, media, or start-up environment. You possess strong organizational skills, a good sense of priorities, and can maintain an overview in a dynamic work environment. You communicate confidently in German and English, work discreetly, independently, and solution-oriented. You are proficient with Microsoft Office and digital tools and quickly adapt to new systems and processes.

Responsibilities

• Proactive support of our Founder & Managing Director and our Managing Partner in daily operations.
• Independent coordination of complex calendars, appointments, and priorities, as well as forward-looking management of daily business.
• Planning and organization of business trips, including travel bookings and processing of travel expenses.
• Preparation and follow-up of meetings, including document creation and tracking of agreed actions and to-dos.
• Coordination and follow-up of cross-departmental topics and ensuring smooth information flow with internal and external contacts.
• Support in resource and capacity planning, as well as maintenance of relevant administrative data, documents, and filing structures.
• Organization of conference, networking, and speaker appointments, as well as support with research and special administrative projects.
• Support in recruiting, for example, by coordinating job interviews and appointments.
• Planning and organization of internal events, team formats, and culture initiatives, as well as contributing to an inspiring work environment.
• Organization of special occasions such as birthdays, anniversaries, or farewells.

Requirements

• Several years of professional experience as an Executive Assistant, Personal Assistant, Office Manager, Operations Manager, or in a comparable organizational role.
• Strong organizational talent and a structured, forward-looking, and independent way of working.
• A keen sense of priorities, excellent time management, and the ability to maintain an overview even in a dynamic environment.
• A high degree of discretion, reliability, and responsibility when handling confidential information.
• Quick comprehension, high flexibility, and a pragmatic and solution-oriented approach.
• Strong communication skills in German and English – both spoken and written.
• Proficient use of Microsoft Office and digital tools; you quickly learn new systems and processes.
• Enjoyment in keeping an overview from behind the scenes, reliably driving things forward, and supporting executives.

Skills

• Microsoft Office
• Digital tools
• Organization
• Time management
• Communication (German)
• Communication (English)

Location

• Berlin

Work Type

• Full-time
• Temporary (12 months)

Experience Level

• Several years of professional experience

Benefits

• Deutschlandticket
• Jobrad
• Subsidized Wellhub membership

About the Company

• We are KEMMLER KEMMLER.
• An owner-managed agency in Berlin Kreuzberg.
• We specialize in fashion and lifestyle clients and work with brands such as Breuninger, Bikini Berlin, BMW M, or Zalando.
• Kemmler Kemmler was founded to bring more meaning, beauty, and culture into marketing and communication.
• We combine ambitious design and data with cultural insights and develop ideas that range from the physical to the digital world.
• We are always looking for innovative, progressive, and creative minds to enrich our team.
• KEMMLER KEMMLER unites diverse talents who think interdisciplinarily and create extraordinary, unconventional results together.
• You can expect a modern work environment: Our office is designed as an inspiring campus and offers space for exchange, creativity, and collaboration.