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About the Role

We are seeking a Studio and Facilities Coordinator to support the daily operations of our 75-person architectural studio. This facilities-focused role will ensure the studio remains organised and set up for efficient working, maintaining our hospitality-focused culture. This role offers an excellent opportunity for an ambitious, proactive, and agile professional in a dynamic, fast-paced, and creative environment.

Responsibilities

Act as an internal ambassador for office space usage and promote a culture of collaboration and respectful use.
Conduct AM/PM walkarounds and studio opening/closing, responding proactively to facilities issues.
Own PPM and compliance schedule, maintain asset registers and records.
Coordinate planned/reactive maintenance, contractors, permits, and RAMS.
Monitor organisation of storage, sample library, modelshop, and library.
Conduct stock takes and ordering of facilities supplies.
Support studio improvements and minor moves/changes.
Administer the studio access control system and undertake keyholder and new starter inductions.
Liaise with Subtenants on facilities-related matters.
Conduct weekly alarm testing, statutory checks, and maintain logs.
Support H&S committee with minute taking and action tracking.
Assist with risk assessments and emergency drills.
Restock first aid equipment.
Champion safe working, manual handling, and sustainability practices.
Cover and support the FOH Office Coordinator when absent.
Provide support for other operational roles during periods of absence or leave.
Support the planning and preparation of studio breakfasts, lunches, and all staff events and trips.

Requirements

Proactive problem-solving skills and ability to take responsibility, multitask, and prioritise in a fast-paced environment.
Excellent time management and communication skills.
Experience in a facilities/operations or studio coordination role.
Confident with supplier/contractor coordination and basic compliance/PPM.

Skills

Facilities management
Operations coordination
Studio coordination
Supplier coordination
Contractor coordination
Compliance management
Planned Preventative Maintenance (PPM)
Health & Safety
Risk assessment
Time management
Communication

Location

London

Work Type

Full Time

Experience Level

Mid-level

Education Level

Not specified

Benefits

Private health insurance
Cycle-to-work scheme
Cash health plan
Employer pension contributions
Employee assistance plan
Enhanced maternity and paternity leave

About the Company

Our studio offers a dynamic and creative environment, supported by a talented and dedicated team of 75 staff members who are committed to environmental and social sustainability.