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About the Role
We are seeking a Studio and Facilities Coordinator to support the daily operations of our 75-person architectural studio. This facilities-focused role will ensure the studio remains organised and set up for efficient working, maintaining our hospitality-focused culture. This role offers an excellent opportunity for an ambitious, proactive, and agile professional in a dynamic, fast-paced, and creative environment.
Responsibilities
- Act as an internal ambassador for office space usage and promote a culture of collaboration and respectful use.
- Conduct AM/PM walkarounds and studio opening/closing, responding proactively to facilities issues.
- Own PPM and compliance schedule, maintain asset registers and records.
- Coordinate planned/reactive maintenance, contractors, permits, and RAMS.
- Monitor organisation of storage, sample library, modelshop, and library.
- Conduct stock takes and ordering of facilities supplies.
- Support studio improvements and minor moves/changes.
- Administer the studio access control system and undertake keyholder and new starter inductions.
- Liaise with Subtenants on facilities-related matters.
- Conduct weekly alarm testing, statutory checks, and maintain logs.
- Support H&S committee with minute taking and action tracking.
- Assist with risk assessments and emergency drills.
- Restock first aid equipment.
- Champion safe working, manual handling, and sustainability practices.
- Cover and support the FOH Office Coordinator when absent.
- Provide support for other operational roles during periods of absence or leave.
- Support the planning and preparation of studio breakfasts, lunches, and all staff events and trips.
Requirements
- Proactive problem-solving skills and ability to take responsibility, multitask, and prioritise in a fast-paced environment.
- Excellent time management and communication skills.
- Experience in a facilities/operations or studio coordination role.
- Confident with supplier/contractor coordination and basic compliance/PPM.
Skills
- Facilities management
- Operations coordination
- Studio coordination
- Supplier coordination
- Contractor coordination
- Compliance management
- Planned Preventative Maintenance (PPM)
- Health & Safety
- Risk assessment
- Time management
- Communication
Location
- London
Work Type
- Full Time
Experience Level
- Mid-level
Education Level
- Not specified
Benefits
- Private health insurance
- Cycle-to-work scheme
- Cash health plan
- Employer pension contributions
- Employee assistance plan
- Enhanced maternity and paternity leave
About the Company
- Our studio offers a dynamic and creative environment, supported by a talented and dedicated team of 75 staff members who are committed to environmental and social sustainability.