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About the Role

This apprenticeship offers an excellent opportunity for a friendly, organised and motivated individual to gain valuable experience within a busy primary school office. Working alongside experienced administrative and business professionals, you will develop essential business administration, customer service and organisational skills while supporting the day-to-day running of the school.

Responsibilities

• Provide general administrative support within the school office.
• Maintain accurate pupil and parent records using Arbor, the school's Management Information System (MIS).
• Support the administration of daily pupil attendance registers.
• Answer telephone calls and take accurate messages.
• Welcome visitors, assist with signing-in procedures and direct them appropriately.
• Support the Business Manager with ordering school supplies and resources.
• Check, unpack and organise deliveries when orders arrive.
• Assist with processing supplier invoices within the school's finance systems.
• Support teachers with the administration of educational visits and school trips.
• Assist with collecting payments and funds where required.
• Produce and prepare routine correspondence and administrative documents.
• Maintain confidentiality when handling sensitive pupil and school information.
• Build positive working relationships with staff, parents, pupils and visitors.
• Comply with school policies relating to safeguarding, health and safety, confidentiality and data protection.
• Attend training sessions, meetings and professional development activities.
• Undertake any other reasonable administrative duties as directed by the Business Manager or senior leadership team.

Requirements

• Excellent communication and interpersonal skills.
• Friendly and professional approach when dealing with children and adults.
• Good organisational skills and attention to detail.
• Proficient IT skills, including Microsoft Word, Excel and Google Forms.
• Ability to work using your own initiative while recognising when to seek guidance.
• Positive attitude with a willingness to learn.
• Reliable, flexible and able to work effectively as part of a team.
• Ability to maintain confidentiality and professionalism at all times.
• Successful applicants will be subject to pre-employment checks, including an enhanced DBS check with children's barred list checks, right-to-work checks and safeguarding procedures in line with Keeping Children Safe in Education guidance.

Skills

• Business administration
• Customer service
• Organisational skills
• School administration
• Communication
• Business support
• Microsoft Word
• Microsoft Excel
• Google Forms

Location

• Hasmonean Primary School, 8–10 Shirehall Lane, London, NW4 2PD

Work Type

• Term time only
• 30 hours per week

Experience Level

• Apprenticeship

Education Level

• Level 3 Business Administrator Apprenticeship Standard

Salary/Compensations

• £12,480 per year (based on £8.00 per hour)

Benefits

• Online apprenticeship training supported by experienced tutors
• Practical workplace training from experienced school administration and business professionals.
• Regular mentoring and progress reviews.
• Training in school administration systems, customer service, business support and office procedures.
• Successful completion of the apprenticeship could lead to permanent opportunities within school administration, business support or wider administrative roles within the education sector.

About the Company

• Hasmonean Primary School is a highly regarded Orthodox Jewish primary school located in North West London, educating children from Nursery through to Year 6.
• The school delivers an outstanding education by combining the National Curriculum with Jewish Studies, creating a nurturing environment where pupils achieve both academically and personally.
• Recognised as one of the Sunday Times' best schools, Hasmonean Primary prides itself on providing excellent teaching, strong values and a supportive school community.