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About the Role

This role performs a broad range of administrative responsibilities requiring accuracy, sound judgment, initiative, discretion, and knowledge of protocol. The position supports both routine and complex activities, including coordinating travel, preparing expense reports, and drafting professional correspondence. Success in this role requires the ability to anticipate issues, manage changing priorities, and contribute to the overall efficiency and organization of the team.

Responsibilities

Maintain a hard copy or electronic calendar for manager(s).
Independently schedule and reschedule appointments based on manager’s commitments and priorities providing adequate detail to individual items.
Meet regularly with manager(s) to stay informed of key issues and coordinate workload priorities.
Coordinate requests from clients, managers, and in-house staff, determining action on important or emergency matters or directing them to the necessary contact in absence of manager.
Coordinate travel arrangements (domestic and international) and prepare detailed itineraries.
Manage expense reports through Concur.
Organize facilities and catering for conferences, meetings, training, or employee events.
Create, organize, and distribute presentations or materials needed for meetings.
Coordinate special activities and programs with manager’s input and approval.
Compose routine correspondence for appropriate signature.
Process project correspondence, conference notes, & meeting minutes.
Assist with internal moves and space changes.
Collect, review, and distribute hard copy and electronic mail.
Independently handles mail not requiring manager’s attention.
Use Enterprise Content Management System (ECMS) to electronically process project records.
Order supplies and other items as required.
Perform other duties assigned by manager(s).

Requirements

Requires 1-2 years of related experience.
Experience interfacing with management and customers.
Able to handle confidential information.
Must be able to work independently.
Ability to work overtime on short notice as required.

Skills

Intermediate to advanced skills in Microsoft Office Suites.
Working knowledge of SharePoint.
Working knowledge of Visio.
Working knowledge of Teams.
Working knowledge of Concur.
Excellent oral and written communication skills.
Strong organizational skills with attention to detail.
Professional demeanor.
Working knowledge of Aconex or other electronic document management system.

Location

Clay, NY

Work Type

Full-Time Office/Project

Experience Level

1-2 years of related experience

Salary/Compensations

51,300 - 78,200 annually

Benefits

Comprehensive medical, dental, and vision plans.
Optional disability and supplemental insurance options.
Generous paid time off (160 hours annually, accrued 6.16 hours per pay period).
Nine paid holidays.
Paid parental leave.
Discretionary bonuses.
401K plan with matching and profit-sharing components.

About the Company

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact.
We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets.
Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver.
Bechtel’s Manufacturing and Technology (M&T) Business Unit is designing, building and commissioning a semiconductor fab in Clay, NY.
M&T is an exciting and growing business unit that serves customers in the semiconductor, datacenter, life sciences, and electric vehicle markets.
M&T strives to exceed our customer objectives through utilizing our agility, innovative technologies, and world class talent.
M&T solves the industry's toughest challenges, building both our company and the world for the future.
Headquartered in Reston, Virginia, the M&T global business unit also includes colleagues working in Arizona, Ohio, Texas, India, and additional project locations around the world.

Equal Opportunity

Bechtel is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com.